Administrative Assistant

State of Montana; Helena (MT); On-site; USD 38,000 - 48,000; Full time

Job summary

The State of Montana, Department of Corrections, Helena, seeks an Administrative Assistant to support the Probation & Parole Bureau. The role handles calls, prepares letters and reports, maintains data logs, coordinates meetings, and arranges travel for staff.

The position requires careful communication and the ability to work with offenders and the public. Qualified candidates will have a high school diploma or equivalent and 1–2 years of related experience.

Qualifications

• Requires a high school diploma or equivalent and 1–2 years of related work experience.
• Other combinations of education and experience will be considered on a case-by-case basis.

Responsibilities

• Managing phone calls for the assigned office; refer complaints to appropriate staff.
• Create and/or prepare letters, memos, forms, meeting schedules, reports, etc.
• Maintain data logs in established software and produce statistical information upon request.
• Coordinate and schedule meetings; arrange travel for staff as requested.
• Daily initial contact with offenders, visitors, and others who may be hostile or under the influence.

Skills

Communication

Multitasking

Data entry

Office software

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

ADMINISTRATIVE ASSISTANT PROBATION & PAROLE HELENA, MT

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you!

The Public Safety Division operates Montana's prisons safely and securely and provides supervision and support for offenders in the community through its Probation and Parole Bureau. The work performed in this division is integral to the department's mission to create a safer Montana through accountability, rehabilitation, and empowerment. Make a difference! Join us today!

The Administrative Assistant is responsible for a variety of administrative, developmental, operational, and other activities in support of agency work. These tasks include:

• Managing phone calls for the assigned office; refers complaints and concerns with offenders, offender's families, criminal justice system members and the general public to the appropriate staff.
• Creates and/or prepares letters, memos, forms, meeting schedules, reports, etc., using word processing, spreadsheet, and database and/or presentation software.
• Maintains data logs in established software programs and produces statistical information upon request.
• Coordinates and schedules meetings as requested; make all necessary travel arrangements for staff as requested.
• Has daily initial contact with offenders, visitors, and others who may be hostile or under the influence of substances.

QUALIFICATIONS

The knowledge, skills, and abilities of this position are normally attained through combination of education and experience equivalent a high school diploma or equivalent and 1 to 2 years of job-related work experience.

Other combinations of education and experience will be considered on a case-by-case basis.

BENEFITS

Your service is rewarded with competitive compensation and generous State of Montana Benefits. State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

NOTICES

• Prison Rape Elimination Act (PREA) - Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.
• Tobacco Free - The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.