Administrative Assistant — Public Records & Services

Ramsey County; Saint Paul (MN); On-site; USD 40,000 - 55,000; Full time

Job summary

Ramsey County in Saint Paul, MN seeks an Administrative Assistant to perform administrative support, records maintenance and public-facing duties across multiple departments. The role emphasizes accuracy, organization and customer service to help the public and internal staff.

Duties include handling forms, correspondence, scheduling, invoicing, and assisting with training new staff. A high school diploma and 3 years' office experience are required; equivalent combinations may be considered.

Qualifications

• High school graduation or equivalent.
• Three years of office support, customer service or administrative experience.
• Equivalent combination of education and related work experience.

Responsibilities

• Perform forms and records maintenance, including gathering documents and updating files.
• Handle public contact duties: answer calls, inquiries, and assist visitors.
• Provide general office services: mail handling, letters, scanning documents.
• Support unit with inventories, contracts, invoices, payments and reports.
• Receive, sort, and distribute correspondence and mail.

Skills

Office support

Customer service

Records maintenance

Administrative experience

Education

High school diploma or equivalent

Job description

Ramsey County in Saint Paul, MN seeks an Administrative Assistant to perform administrative support, records maintenance and public-facing duties across multiple departments. The role emphasizes accuracy, organization and customer service to help the public and internal staff.

Duties include handling forms, correspondence, scheduling, invoicing, and assisting with training new staff. A high school diploma and 3 years' office experience are required; equivalent combinations may be considered.