Administrative Assistant & Proposals Coordinator

Spi ENG; Houston (TX); In loco; USD 32.000 - 52.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental, and vision insurance

Team and family-oriented work环境

Descrizione del lavoro

Schaumburg & Polk, Inc. (SPI) seeks an Administrative Assistant to support our Houston office. The role coordinates daily office operations, provides administrative and project support to leadership and technical staff, and assists with the preparation of marketing proposals and Statements of Qualifications (SOQs).

A key component is developing proficiency in Adobe InDesign and contributing to SPI's proposal production, while owning office organization initiatives and records management.

Competenze

• High school diploma or equivalent required.
• Valid driver’s license and clean driving record.
• Ability to travel locally as needed for duties.
• Proficiency with Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to multitask with minimal supervision.
• Willingness to learn Adobe InDesign.

Mansioni

• Serve as the primary contact for calls, visitors, clients, and vendors.
• Coordinate communications, scheduling, travel, and admin activities.
• Manage mail, deliveries, shipping, and office correspondence.
• Monitor supplies and organize shared spaces.
• Coordinate routine office maintenance with building management.
• Provide admin support to Branch Office Manager, engineers, and project staff.
• Assist Marketing with SOQs and proposals.
• Format and assemble professional documents using templates.

Conoscenze

Microsoft Office proficiency (Word, Ex

Strong organizational skills

Excellent written and verbal komunik

Ability to manage multiple priorities

Attention to detail

Confidentiality and discretion

Willingness to learn Adobe InDesign

Formazione

High school diploma or equivalent

Strumenti

Adobe InDesign

Adobe Acrobat

Microsoft Office

Descrizione del lavoro

Schaumburg & Polk, Inc. (SPI) seeks an Administrative Assistant to support our Houston office. The role coordinates daily office operations, provides administrative and project support to leadership and technical staff, and assists with the preparation of marketing proposals and Statements of Qualifications (SOQs).

A key component is developing proficiency in Adobe InDesign and contributing to SPI's proposal production, while owning office organization initiatives and records management.