Property Assistant

Lpc; Greenwich (CT); On-site; USD 36,368 - 51,797; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Paid time off

Job summary

Lpc in Greenwich, Connecticut is seeking a Property Assistant responsible for supporting the Property Management team. Responsibilities include acting as the first point of contact for tenants and vendors, updating property contact lists, and coordinating deliveries. Applicants should have a four-year degree and at least 2 years of related experience.

This is an in-office position, meaning remote work is not an option. The salary range is $32 per hour, and a comprehensive benefits package is offered.

Qualifications

• 2+ years of related experience or equivalent combination of education and experience.
• Real estate experience is a strong plus.
• Familiarity with commercial real estate documents and work order process.

Responsibilities

• Act as first contact for tenants and vendors.
• Update and maintain property contact lists.
• Coordinate deliveries to/from dock area.
• Ensure invoices are processed correctly.
• Conduct property inspections and reports.

Skills

Strong interpersonal skills

Excellent verbal/written communication skills

Strong organizational skills

Proficiency in Word, Excel, PowerPoint

Education

Four�year degree

Tools

Adobe Acrobat/PDF

CMMS system

Job description

Our Property Assistant is responsible for meeting the needs of the Property Management team. This individual will maintain a high level of professionalism in addressing and coordinating property management issues including response to, and resolution of Property Manager, client, and tenant requests or concerns.

Responsibilities

• Act as the first point of contact for tenants and vendors who enter the Management office; elevate issues as needed
• Update and maintain property contact lists and emergency information for property
• Coordinate, schedule, and assist with deliveries to and from the dock area
• Promote and foster positive relationships with tenants, owners, and staff
• Ensure that invoices are processed properly by coding for property manager approval, recording and maintaining an invoice tracking spreadsheet, and submitting for payment
• Maintain property work order system in the CMMS system, including on‑demand and scheduled work order input & dispatching, closing, time tracking, and general reporting
• Create, submit, distribute, and track vendor contracts
• Maintain property files (electronically as well as hard copies on site)
• Maintain all Vendor Certificates of Insurance, W‑9s, and any additional forms necessary for contractors
• Conduct property inspections and reports to ensure quality assurance and efficient customer service
• Assist in reviewing and compiling monthly and quarterly reports for client and property management team
• Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence
• Coordinate and assist with meetings/special events held at the property as requested
• Assist in keeping the client’s policies and procedures updated and current
• Order office and kitchen supplies as needed
• Handle other duties as assigned

Desired Competency, Experience and Skills

• Four‑year degree and 2+ years of related experience; or the equivalent combination of education and related experience
• Real estate experience is a strong plus
• Familiarity with commercial real estate documents and the work order process
• Proficiency in Word, Excel, PowerPoint, Adobe Acrobat/PDF, and Outlook
• Strong interpersonal skills; ability to maintain professionalism in a sensitive environment
• Excellent verbal/written communication skills
• Strong organizational skills; detail oriented
• Proven record of providing excellent internal and external customer service

This position is 100% in‑office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Pay Range: $32 – $32 USD

Equal Opportunity Employment

LPC is an equal opportunity employer that values diversity. We have a long‑standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

LPC provides reasonable accommodations in job application procedures for individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact Human Resources.

Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.