Administrative Assistant, Projects Coordinator, Buildings & Grounds

HumanGood; Santa Barbara (CA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

PTO 20 days

Company holidays

401(k) match

HSA

Tuition reimbursement

Cell phone stipend

Employee assistance program

Job summary

HumanGood is seeking an Administrative Assistant / Projects Coordinator for Buildings and Grounds in Santa Barbara. The role supports administrative tasks, coordinates projects, and acts as Move-In Coordinator for new Residents, liaising with Sales, contractors, and vendors to ensure a smooth move-in experience.

Working under the Director, you will assist with construction and CapEx projects, respond to calls from residents and team members, and manage WorxHub to keep electronic work orders on

Qualifications

• General understanding of construction and project administration.
• Experience working in a senior living setting with residents.
• Strong organizational skills; ability to manage multiple projects.
• Proficient in Microsoft Office; experience with electronic work order systems.
• Customer service and resident relations experience.

Responsibilities

• Provide administrative support and project coordination for Buildings & Grounds.
• Move-In coordination for new Residents; liaise with Sales, contractors and vendors.
• Support construction and CapEx projects; respond to calls from residents and vendors.
• Manage electronic work order system (WorxHub) and ensure timely updates.

Skills

Construction knowledge

Project administration

Senior living experience

Organizational skills

Customer service

Resident relations

MS Office

Electronic work orders

Tools

MS Office Suite

WorxHub

Job description

Administrative Assistant, Projects Coordinator, Buildings & Grounds

Job Category: Administrative/Management

Requisition Number: BUILD026167

• Posted : September 10, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Description

Full Time, Administrative Assistant, Projects Coordinator, Buildings and Grounds
$24 to $30, DOE

Monday to Friday, 9:00 AM- 5:00 pm

Under the supervision of the Director of Buildings and Grounds, the Admin Assistant/Projects Coordinator will provide administrative support and projects coordination; as Move-In Coordinator for new Residents, will serve as a liason with Sales, Buildings and Grounds, contractors and vendors throughout the move in process while creating a positive resident experience and ensuring departmental project coordination; will provide administrative support for construction and CapEx projects; responding to calls and requests from residents, team members, suppliers and vendors; supporting and managing electronic work order system (WorxHub).

Qualifications:

• - Ideal candidate would have general understanding and knowledge of construction and project administration;
• -Experience working in a senior living setting, enjoying working with seniors;
• - Possess and demonstrate strong organizational skills; able to manage multiple projects simultaneously
• - Strong Microsoft Office skills; knowledge and experience using electronic work order systems
• - Customer service and resident relations experience

What’s in it for you?

At HumanGood, we’re driven by purpose—reimagining senior living and creating communities where older adults can thrive. When you join us, you’re part of something bigger, making a meaningful impact in the lives of residents every day. Build your future where you’re supported — you’ll have the total rewards you need to build a confident, secure life for you and your family. Count on a compensation package that maximizes your health, wealth and well-being. And adds up to 40% in value to your base compensation.

We offer a comprehensive range of benefits and perks to support you, including*:

• Health, Dental and Vision Plans- start the 1 st of the month following your start date
• 20 days of paid time off (increases with years of service), plus 7 company holidays
• 401(k) with up to 4% employer match and no waiting on funds to vest
• HSA option with employer contribution
• Tuition Reimbursement and continuing education programs
• $25/line unlimited cell phone plan (plus taxes and fees)
• Cell Phone Stipend
• 5-star employer-paid employee assistance program

*Please Note: Benefit eligibility is determined by employment status and regularly scheduled hours.

And as team members support residents, HumanGood supports team members. Here, you'll have the benefits and compensation you need to build a secure life for your family, and real opportunities to grow in your career, gain leadership skills and develop personally. Join us. You'll make a difference by helping our team members and our residents realize their full human potential.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.