Administrative Assistant - Project & Scheduling Support

Research Foundation for Mental Hygiene, Inc.; New York (NY); On-site; USD 65,000 - 68,000; Full time

Benefits offered by this job

Excellent Benefits Package

Job summary

Research Foundation for Mental Hygiene, Inc. is seeking an Administrative Assistant to provide essential office support for the California Center of Excellence project under the IPS Employment Center.

You will manage schedules, coordinate meetings, handle correspondence, and contribute to seamless project operations. Ideal candidates bring a high school diploma with several years of admin experience, fluency in Microsoft Office, and strong communication and time-management skills.

Qualifications

• High school diploma with 5 years of administrative experience, or an associate's with 3 years, or a bachelor’s with 2 years.
• Proficiency in Word, Excel, PowerPoint, and Outlook.
• Strong communication, time management, and the ability to work independently and in a team.

Responsibilities

• Assist in monitoring CA project email account.
• Schedule meetings and appointments, create Zoom/Teams meetings with Outlook invites.
• Monitor submissions to the data system and follow up with IPS supervisors as needed.
• Arrange travel authorizations and reimbursements for California Trainers.
• Provide project support including tracking deadlines.
• Take meeting minutes and share them in a Teams folder.
• Maintain contact information for counties and agencies.
• Enter trainer information into monthly reports.
• Maintain training and fidelity records (dates, scores, reviews).
• Support additional duties as assigned.

Skills

Communication skills

Time management

Multitasking

Teamwork

Education

High School Diploma + 5 years admin experience

Associate's degree + 3 years admin experience

Bachelor's degree + 2 years admin experience

Tools

Microsoft Office Suite

Job description

Research Foundation for Mental Hygiene, Inc. is seeking an Administrative Assistant to provide essential office support for the California Center of Excellence project under the IPS Employment Center.

You will manage schedules, coordinate meetings, handle correspondence, and contribute to seamless project operations. Ideal candidates bring a high school diploma with several years of admin experience, fluency in Microsoft Office, and strong communication and time-management skills.