Administrative Assistant: Project Operations & Billing

LINX; Denver (CO); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

401K with employer match up to 5%

Medical, dental, vision insurance

Paid Holidays

PTO

Career growth opportunities

Job summary

LINX is seeking an Administrative Assistant in Denver to support Project Managers and Operations with administrative tasks for commercial network cabling projects and job completions. The role involves data entry, invoicing, travel coordination, and document management.

The ideal candidate will have strong organizational and communication skills, proficiency in MS Office, and the ability to analyze data to identify trends and improve processes.

Qualifications

• Minimum 2-year degree or equivalent work experience.
• Excellent organization skills.
• Excellent written and verbal communication skills.
• Ability to analyze data, identify trends and make sound recommendations.
• Proficient with Microsoft Office Suite, including Word, Excel and PowerPoint.
• Professional working proficiency in English.

Responsibilities

• Set up of jobs including entry into Great Plains as well as initiation of job folder documentation.
• Entry of approved change orders into Great Plains.
• Working with Project Managers to ensure timely and accurate billing to minimize under-billings.
• Creating invoices in Great Plains and pay applications as well as sending the billings to the customer and uploading into appropriate portals.
• Coordinate Travel for employees working on out of state projects.
• Per diem/check requests.
• Expense Reports
• Label creation
• Supply ordering
• Prequals/Credit Applications
• Apply for city/state licenses when necessary
• Preparing submittal and closeout packages for Project Managers

Skills

Organization skills

Written communication

Verbal communication

Data analysis

MS Office

Education

Two-year degree or equivalent

Tools

Great Plains

Job description

LINX is seeking an Administrative Assistant in Denver to support Project Managers and Operations with administrative tasks for commercial network cabling projects and job completions. The role involves data entry, invoicing, travel coordination, and document management.

The ideal candidate will have strong organizational and communication skills, proficiency in MS Office, and the ability to analyze data to identify trends and improve processes.