Administrative Assistant: Programs, Travel & Data Support

ADP; Bethesda (MD); On-site; USD 50,000 - 65,000; Full time

Job summary

SciTech Services, Bethesda, MD, is seeking an Administrative Assistant to provide administrative and program support to the National Institutes of Dental and Craniofacial Research (NIDCR). The role covers scheduling, travel coordination, meetings, reporting, procurement, and document preparation.

You will manage calendars, prepare documents, track program activities, coordinate local and international travel with CGE, assist with procurement, and maintain confidential records while supporting

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Minimum of three years of administrative experience supporting organizational or program operations; NIH experience is a plus.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent organizational, time-management, and attention-to-detail skills.
• Strong written and verbal communication skills.
• Ability to establish and maintain effective working relationships with internal and external personnel.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Strong computer, grammar, proofreading, and document preparation skills.

Responsibilities

• Provide administrative, procedural, and program support to staff and management.
• Manage calendars, schedule appointments, and coordinate meetings, conferences, workshops, and site visits.
• Prepare and edit correspondence, reports, spreadsheets, presentations, charts, forms, and other documents.
• Track program activities, schedules, deadlines, action items, and administrative requirements.
• Research information requests, respond to routine inquiries, and follow up on outstanding actions.
• Coordinate local, domestic, and international travel using CGE, including travel authorizations, reservations, vouchers, and required approvals.
• Provide logistical support for scientific conferences, workshops, events, and site visits, including PSOs and Non-NIH travelers.
• Prepare purchase requisitions, office supply orders, and other procurement-related documentation.
• Maintain confidential and sensitive information, electronic records, databases, and tracking systems.
• Screen and route telephone calls, emails, correspondence, and inquiries.
• Enter, track, and maintain program data using databases and spreadsheets and prepare reports as needed.
• Assist with improving administrative processes and operational efficiency.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Education

High school diploma or equivalent

College degree preferred

Tools

Microsoft Office Suite

Concur Government Edition (CGE)

Job description

SciTech Services, Bethesda, MD, is seeking an Administrative Assistant to provide administrative and program support to the National Institutes of Dental and Craniofacial Research (NIDCR). The role covers scheduling, travel coordination, meetings, reporting, procurement, and document preparation.

You will manage calendars, prepare documents, track program activities, coordinate local and international travel with CGE, assist with procurement, and maintain confidential records while supporting