Administrative Programs Specialist

Carnegie-Mellon-University; Pittsburgh (Allegheny County); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement savings program

Tuition benefits

Paid time off and holidays

Pittsburgh bus pass

Job summary

Carnegie Mellon University in Pittsburgh seeks an experienced Administrative Assistant to support the S3D department's MSE and MPEAI programs. You will manage calendars, travel, expense reports, and course and event logistics in a busy academic setting.

The ideal candidate has 3–5 years of administrative experience, strong communication and organization skills, and familiarity with campus systems. This full‑time hourly role includes excellent benefits and a collaborative work environment.

Qualifications

• High school diploma or GED required; Associate degree preferred.
• 3-5 years of administrative support experience required.
• Experience in higher education preferred.
• Strong interpersonal, communication, organization, and planning skills required.

Responsibilities

• Calendar management for faculty calendars and project timelines, coordinating meetings and resources (rooms, meals, Zoom).
• Handle expense reimbursements, procure goods/services, and process payments and PCard verifications.
• Provide course scheduling support, monitor waitlists, enter grades, and manage course materials in relevant systems.
• Plan and coordinate events and conferences for on- and off-campus locations with travel, registration, and materials.
• Provide general administrative support including travel arrangements, office space, supplies, and project coordination.
• Support program-related meetings, recruitment/admissions data collection, and syllabus/transcripts coordination for MSE and MPEAI programs.

Skills

Interpersonal skills

Communication

Organization

Planning

Customer service

Education

High school diploma or GED

Associate’s degree

Tools

Microsoft Office

Google Apps

Canvas

S3

Box

Google Drive

Oracle

Adobe Creative Suite

Job description

Carnegie Mellon University in Pittsburgh seeks an experienced Administrative Assistant to support the S3D department's MSE and MPEAI programs. You will manage calendars, travel, expense reports, and course and event logistics in a busy academic setting.

The ideal candidate has 3–5 years of administrative experience, strong communication and organization skills, and familiarity with campus systems. This full‑time hourly role includes excellent benefits and a collaborative work environment.