Administrative Assistant (Programs) (63515)

Adams and Associates; Brunswick (GA); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

Matching 401(k)

Comprehensive Medical, Dental, and Vis

Prescription Drug Coverage

Flexible Spending Accounts (Health and

Life and Disability Insurance

Paid Vacation and Holidays

Employee Discount Programs

Employee Assistance Program (EAP)

Additional Voluntary Benefits

Job summary

Adams and Associates is seeking an Administrative Assistant at the Brunswick Job Corps Center to provide the technical and clerical backbone that keeps the department organized, on schedule, and compliant. You will handle research, reporting, mail, meetings, and travel arrangements while supporting other teams.

The ideal candidate is detail-oriented, communicates clearly, and collaborates across departments.

Qualifications

• High School Diploma or equivalent
• A minimum of three (3) years of secretarial or administrative support experience
• Computer literacy and proficiency in the Microsoft Office suite

Responsibilities

• Conduct research, prepare statistical reports, and handle information requests. Perform core clerical functions maintaining required documentation, sorting and distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and make travel arrangements as necessary.
• Ensure timely submission, logging, and tracking of all Center contract deliverables, requests, reports, and correspondence. Draft, write, and proof correspondence, taking responsibility for the quality of internal and external communications with the Corporate Office, the Department of Labor, and outside organizations.
• Maintain Job Corps/Company systems and libraries (which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, the PRH, JC Program Instructions and Information Notices, Regional directives, and SOPs). Prepare, coordinate, and distribute the Center's weekly newsletter gathering articles and highlights from staff and prepare and distribute meeting minutes. Keep your area organized, clean, safe, and conducive to student and staff success.
• Follow all integrity guidelines and ensure no manipulation of student data. Produce thorough, timely, accurate work; mentor and model the Career Success Standards; communicate clearly; resolve problems with sound judgment; partner with staff across all departments; and accept direction from the Center Director, Duty Officer, or Shift Manager including other duties as assigned.

Skills

Administrative support

Communication

Detail-oriented

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

DescriptionKeep the Center Running Behind the Scenes. Strong organizations run on strong administrative support and that's where you come in. As an Administrative Assistant, you'll provide the technical and clerical backbone that keeps your department organized, on schedule, and compliant, while lending a hand on special projects and supporting other teams across the Center. This is a role for a detail-oriented multitasker who takes pride in accuracy, communicates clearly, and keeps everything moving the kind of person a whole team comes to rely on.

Why Join Us?

Make a Real Impact!

Job Corps is a transformative program that provides education, vocational training, and career readiness to young adults. In this role, your organization and follow-through keep the Center's operations running smoothly freeing staff to focus on students and helping the whole team deliver on its mission.

What You’ll Do

Provide Administrative & Clerical Support

Conduct research, prepare statistical reports, and handle information requests. Perform core clerical functions maintaining required documentation, sorting and distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and make travel arrangements as necessary.

Manage Deliverables & Communications

Ensure timely submission, logging, and tracking of all Center contract deliverables, requests, reports, and correspondence. Draft, write, and proof correspondence, taking responsibility for the quality of internal and external communications with the Corporate Office, the Department of Labor, and outside organizations.

Maintain Systems & Center Communications

Maintain Job Corps/Company systems and libraries (which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, the PRH, JC Program Instructions and Information Notices, Regional directives, and SOPs). Prepare, coordinate, and distribute the Center's weekly newsletter gathering articles and highlights from staff and prepare and distribute meeting minutes. Keep your area organized, clean, safe, and conducive to student and staff success.

Uphold Standards & Collaborate

Follow all integrity guidelines and ensure no manipulation of student data. Produce thorough, timely, accurate work; mentor and model the Career Success Standards; communicate clearly; resolve problems with sound judgment; partner with staff across all departments; and accept direction from the Center Director, Duty Officer, or Shift Manager including other duties as assigned.

Qualifications

What You’ll Bring

Required

• High School Diploma or equivalent
• A minimum of three (3) years of secretarial or administrative support experience
• Computer literacy and proficiency in the Microsoft Office suite

Preferred

• Degree or certification from an accredited or relevant certified training program or school

Benefits & Perks

• Employee Stock Ownership Plan (ESOP)
• Matching 401(k)
• Comprehensive Medical, Dental, and Vision Insurance
• Prescription Drug Coverage
• Flexible Spending Accounts (Health and Dependent Care)
• Life and Disability Insurance
• Paid Vacation and Holidays
• Employee Discount Programs
• Employee Assistance Program (EAP)
• Additional Voluntary Benefits

About Us

Adams and Associates is a 100% employee-owned company that has helped young adults build brighter futures since 1990. As one of the nation's largest Job Corps operators, our 2,000+ employee-owners turn potential into opportunity recognized by Newsweek as one of America’s Greatest Workplaces for Parents & Families.

The Brunswick Job Corps Center sits on a 39-acre campus on Georgia's Golden Isles coast, home to roughly 315 students earning diplomas and credentials in healthcare, construction, and other in-demand trades a close-knit community where staff make a real difference every day.

Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.