Administrative Assistant, Professional Services Firm

HBE LLP; Omaha (NE); On-site; USD 36,000 - 48,000; Full time

Job summary

HBE LLP is seeking an Administrative Assistant to support partners, managers, and firm professionals. This role handles daily administrative tasks, scheduling, communications, and records to ensure a professional client experience.

The ideal candidate will have strong organizational skills, attention to detail, and proficiency with Microsoft Office. Prior experience in professional services or accounting is a plus.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of administrative, customer service, hospitality, or office experience preferred.
• Experience supporting professionals, managers, or teams preferred.
• Experience in public accounting, professional services, or a similar environment preferred.

Responsibilities

• Provide administrative support to partners, managers, and client service teams.
• Prepare correspondence, reports, presentations, and meeting materials.
• Assist with client meeting preparation and follow-up activities.
• Maintain electronic and physical client records and administrative files.
• Support engagement-related administrative activities during tax, audit, and advisory deadlines including client communication such as phone calls.
• Assist with client communications, mailings, and document preparation
• Track deadlines, tasks, and administrative priorities
• Maintain confidentiality of client and employee information
• Provide exceptional service to internal and external stakeholders
• Maintain confidentiality of sensitive client and firm information

Skills

Communication skills

Multitasking

Detail oriented

Microsoft Office

Teamwork

Adaptability

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office suite

Project management systems

Job description

HBE LLP is seeking an Administrative Assistant to support partners, managers, and firm professionals. This role handles daily administrative tasks, scheduling, communications, and records to ensure a professional client experience.

The ideal candidate will have strong organizational skills, attention to detail, and proficiency with Microsoft Office. Prior experience in professional services or accounting is a plus.