Administrative Assistant - PM Admin (Fort Campbell)

WinnCompanies; Kentucky; On-site; USD 30,000 - 42,000; Full time

Job summary

WinnCompanies is seeking an Administrative Assistant for the Fort Campbell, KY military housing team. You will support the property management office with secretarial duties, manage calendars, prepare reports, and coordinate cross-department tasks.

The role requires strong organizational skills, attention to detail, and the ability to handle confidential information in a federal facility environment. Real ID compliance is required for access.

Qualifications

• High school diploma or GED equivalent.
• 1–3 years of relevant work experience.
• A valid driver's license in good standing.
• Experience with computer systems, particularly Microsoft Office.
• Excellent organizational and recordkeeping skills.
• Superb attention to detail.
• Ability to plan, organize and prioritize work.
• Ability to manage multiple assignments and tasks and work under pressure.
• Ability to focus with occasional interruption.
• This position is located at a federal facility and REAL ID compliance is required.

Responsibilities

• Attend weekly team meetings and trainings; prepare correspondence and meeting minutes.
• Maintain supervisor's calendar; schedule meetings; arrange travel and accommodations.
• Generate weekly and monthly project reports; coordinate property management reports.
• Ensure coverage of office hours and manage office supply inventory.
• Prepare presentations for property management.
• Coordinate tasks across multiple departments and levels within the organization.
• Handle petty cash for office property management staff.
• Support the director of property management with all aspects of property management.

Skills

Organizational skills

Attention to detail

Time management

Multitasking

Communication skills

Education

Bachelor's degree (preferred)

High school diploma or GED

Tools

Microsoft Office

Job description

About the Opportunity

WinnCompanies is looking for an Administrative Assistant to join our military housing team at Fort Campbell, KY.

In this role, you will act as an administrative resource for the property management team and perform secretarial duties for the office, much of which is of sensitive and confidential nature and therefore should be handled accordingly.

This position is located at a federal facility. In accordance with the REAL ID Act, effective May 7, 2025, a REAL ID compliant driver's license/ID is required in order to access the federal facility.

Responsibilities

• Attend weekly team meetings and trainings as requested. Prepare correspondence, meeting minutes and documents in standard company format.
• Maintain supervisor's calendar, schedule meetings, and arrange for travel and other accommodations.
• Generate weekly and monthly project reports. Assist with other reports as needed. Coordinate and compile property management reports.
• Ensure coverage of office hours and maintain office supply inventory.
• Prepare presentations for property management.
• Coordinate tasks across multiple departments and levels throughout the organization.
• Handle petty cash for office property management staff.
• Execute projects assigned by director of property management. Support the director of property management with all aspects of property management.

Requirements

• High school diploma or GED equivalent.
• 1-3 years of relevant work experience.
• A current driver's license in good standing and ability to meet the driving records standards outlined in the Company Safe Vehicular Operations Policy.
• Experience with computer systems, particularly Microsoft Office.
• Excellent organizational and recordkeeping skills.
• Superb attention to detail.
• Ability to plan, organize and prioritize work.
• Ability to manage multiple assignments and tasks and work under pressure.
• Ability to focus with occasional interruption.
• Ability to work to deadlines and manage time effectively.
• This position is located at a federal facility. In accordance with the REAL ID Act, effective May 7, 2025, a REAL ID compliant driver's license/ID is required in order to access the federal facility.

Preferred Qualifications

• Bachelor's degree in Business-related field.
• 2-5 years of human resources or administrative experience.