Administrative Assistant - Personnel Security (PERSEC)

Armada LTD; Rockville (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Equal employment opportunities

Background check and drug testing requirements

Job summary

Armada LTD is looking for an organized Administrative Assistant to support the Personnel Security Program under the Department of Health and Human Services. This full-time position requires applicants to coordinate administrative functions, maintain records, respond to inquiries, and prepare reports.

The ideal candidate will have a Bachelor's Degree, strong communication skills, and the ability to work effectively in a fast-paced federal environment. An experience in federal support or handling confidential information is preferred.

Qualifications

• 5 years of relevant experience managing programs and/or projects.
• Experience providing administrative support within a federal government or contractor environment.
• Experience coordinating meetings, calendars, and training activities.

Responsibilities

• Provide general information and guidance in response to various inquiries.
• Collect and maintain work activity data and documentation.
• Manage management calendars and schedule meetings.

Skills

Written and verbal communication

Microsoft Office proficiency

Ability to manage multiple priorities

Education

Bachelor's Degree

Job description

Type: Full Time

Location: Rockville, MD (National Capital Region)

Overtime Exempt: No

Reports to: ARMADA HQ

Security Clearance Required: Tier 4 Public Trust

Actual place of performance is to be determined by the Government; however, work is anticipated to be performed within the National Capital Region (NCR).

CONTINGENT UPON AWARD

ARMADA is seeking an organized and detail-oriented Administrative Assistant - Personnel Security (PERSEC) to support the Department of Health and Human Services (HHS), Program Support Center (PSC), Real Estate, Logistics, and Operations (RLO), Intake, Suitability, and Badging Services (ISBS). This position provides administrative support to the Personnel Security Program by coordinating office activities, maintaining records, responding to inquiries, preparing reports, scheduling meetings, and supporting personnel security operations in a fast-paced federal environment.

Duties & Responsibilities:

• Administrative Assistant - Personnel Security (PERSEC) will provide general information and guidance in response to various ISBS inquiries.
• Organize, direct, and coordinate the planning and execution of program support activities.
• Collect and maintain work activity data and documentation such as survey data, time activities, user guides, training materials, and other performance data reports.
• Administrative Assistant - Personnel Security (PERSEC) will assist in responding to routine and non-routine inquiries using standard formats.
• Refer unusual or complex inquiries to supervisor.
• Establish and maintain confidential files and records.
• Under supervision, prepare special reports.
• Administrative Assistant - Personnel Security (PERSEC) will manage management calendars and schedule meetings, appointments, and staff meetings.
• Serve as liaison/coordinator for various projects.
• Oversee and closely track daily mail, email, and coordination of training for teams.
• Administrative Assistant - Personnel Security (PERSEC) will oversee and assist with day-to-day administrative functions in areas of logistics, office supplies, data gathering, and research information.
• Prepare memos, reports, charts, presentations, etc.
• Serve as point of contact for ISBS.
• Administrative Assistant - Personnel Security (PERSEC) will apply bilingual language skills (preferred but not required).
• Assure resources are briefed and have all documentation for meetings in advance.
• Serve as the liaison and coordinator for administrative functions and inquiries.
• Administrative Assistant - Personnel Security (PERSEC) will serve as point of contact and coordination for ISBS document throughout the directorates, Equal Employment Opportunity (EEO), and Freedom of Information Act (FOIA) offices on incoming and outgoing correspondence, directives, and congressional and FOIA inquiries.
• Set-up and coordinate with contractors to provide training across ISBS and assist Program staff with training as needed.
• Administrative Assistant - Personnel Security (PERSEC) will function as the property custodial officer for the ISBS immediate office.
• Provide general information and guidance in response to various inquiries from PSC, other federal agencies, and the public.
• Administrative Assistant - Personnel Security (PERSEC) will respond to or redirect twenty-five (25) or more inquiries per day to the appropriate office for response.
• Other duties as assigned.

Knowledge, Skills and Abilities (KSAs):

• Ability to work effectively with Government leadership, technical personnel, and contractor staff.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications.

Minimum Education/Experience:

• Bachelor's Degree
• Five (5) years of relevant experience managing programs and/or projects

Preferred Experience:

• Experience providing administrative support within a federal government or government contractor environment.
• Experience supporting a Personnel Security or Human Resources office.
• Experience maintaining confidential records and handling Personally Identifiable Information (PII).
• Experience coordinating meetings, calendars, and training activities.
• Experience preparing reports, presentations, correspondence, and briefing materials.
• Experience supporting EEO, FOIA, or other administrative correspondence processes.
• Experience tracking office supplies, logistics, and property accountability.
• Experience providing exceptional customer service while managing multiple priorities.
• Bilingual language skills.

Disclaimer:

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.