Administrative Assistant / Personal Assistant - Private Family

Confidential Careers; Beverly Hills (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

A private family office in Los Angeles is seeking a proactive and personable Administrative Assistant / Personal Assistant to provide day-to-day support across household operations, scheduling, errands, administrative tasks, and pet care.

You will report to our Senior Executive Assistant and take on a range of administrative tasks including scheduling, research, running errands, and helping manage a range of projects.

Qualifications

• 2–5 years of experience in a Personal Assistant, Family Assistant, or administrative support role.
• Strong organizational and communication skills.
• Positive, service-minded attitude with a willingness to help wherever needed.
• A genuine love of dogs and comfort being involved in their daily care.

Responsibilities

• Manage scheduling, appointments, and calendar coordination.
• Assist with household organization, inventory management, and vendor coordination.
• Run errands, oversee deliveries, and handle various hospitality-related tasks.
• Support administrative projects, research, and general personal assistant duties.
• Help maintain household supplies and ensure day-to-day operations run smoothly.
• Provide occasional pet care support, including walking, feeding, and letting the dogs out as needed.
• Coordinate reservations, appointments, and special requests.
• Assist with travel arrangements and be available for occasional travel when required.

Skills

Calendar management

Vendor coordination

Travel arrangements

Administrative support

Dog care

Job description

A private family office in Los Angeles is seeking a proactive and personable Administrative Assistant / Personal Assistant to provide day-to-day support across household operations, scheduling, errands, administrative tasks, and pet care. This is an excellent opportunity for someone early in their career who enjoys variety, takes pride in being helpful, and genuinely loves dogs. You will report to our Senior Executive Assistant and take on a range of administrative tasks including scheduling, research, running errands, and overall helping manage a range of projects.

The ideal candidate has 1–2 years of experience in a Personal Assistant, Family Assistant, or administrative support role and is eager to grow within a private household environment. This person is highly organized, detail-oriented, resourceful, and happy to jump in wherever needed.

Key Responsibilities

• Manage scheduling, appointments, and calendar coordination
• Assist with household organization, inventory management, and vendor coordination
• Run errands, oversee deliveries, and handle various hospitality-related tasks
• Support administrative projects, research, and general personal assistant duties
• Help maintain household supplies and ensure day-to-day operations run smoothly
• Provide occasional pet care support, including walking, feeding, and letting the dogs out as needed
• Coordinate reservations, appointments, and special requests
• Assist with travel arrangements and be available for occasional travel when required

Qualifications

• 2–5 years of experience in a Personal Assistant, Family Assistant, Household Assistant, or administrative support role
• Strong organizational and communication skills
• Positive, service-minded attitude with a willingness to help wherever needed
• A genuine love of dogs and comfort being involved in their daily care
• Able to multitask, prioritize, and work independently
• Tech-savvy with strong administrative skills
• Flexible and adaptable in a dynamic environment

This role is perfect for someone who enjoys being a true right hand, loves animals, and takes pride in creating a seamless and well-run household.