Administrative Assistant/Payroll Support

EPI Power; Council Hill (OK); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive Pay

Bonus Program

Comprehensive Benefits with HSA and FS

Employer-Paid Disability

Employer-Paid Life Insurance

Generous Paid Time Off

401K with Company Match

Tuition Reimbursement

Fully Paid Parental Leave

Voluntary Insurance Options

Wellness Program

Job summary

EPI Power in Council Hill, OK is seeking an Administrative Assistant I to support the leadership team and keep the business unit organized and running smoothly. This role offers a collaborative, team-oriented culture and the opportunity to handle clerical tasks, scheduling, reports, and event coordination.

Candidates should have 3+ years of administrative experience, strong Microsoft Office skills, excellent written and verbal communication, and a proactive, confidential approach.

Qualifications

• 3+ years of experience in an administrative assistant equivalent role.
• Must be highly organized and able to multitask in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise tact.
• Proficiency with Microsoft Office applications and willingness to learn new software.

Responsibilities

• Provide clerical and administrative support to various departments as requested.
• Prepare reports, memoranda, and routine correspondence for leadership.
• Coordinate and organize meetings, travel, conferences, and department activities.
• Order and manage office supplies and express mail services.
• Code invoices to correct cost codes and assist with payroll support.

Skills

Extremely organized

Multi-tasking

Positive attitude

Interpersonal skills

Professionalism

Confidentiality

Communication skills

Proactive

Tools

Microsoft Office (Word/Excel/PowerPoint/Outlook)

Job description

Are you an administrative professional looking to join an organization with a collaborative, supportive, and team-oriented culture? EPI Power is hiring an Administrative Assistant I to provide support to members of the EPI leadership team. The Administrative Assistant I plays a crucial role in keeping the business unit organized and running smoothly. This role will work out of Council Hill, OK. If you take pride in providing an excellent level of support to an organization and company leaders, this could be a great fit for you!

This role requires the ability to work 6 days per week, Monday – Saturday.

EPI Power, LLC ("EPI") is a licensed electrical contractor and subsidiary of The Weitz Company that specializes in data centers. Our mission is to safely deliver industry-leading electrical construction solutions on a fast-track basis. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.

What You’ll Do:

• Provide clerical and administrative support to various departments as requested.
• Prepare special reports, memoranda, letters of confidential nature, and routine correspondence on behalf of the business.
• Assist in coordination and organization of company events such as meetings, travel, conferences, and department activities.
• Responsible for ordering and storing office, break room, and express mail service supplies as requested or as needed.
• Code invoices to the correct cost code.
• Billing and payroll support.
• Ensure the prompt scheduling of office equipment maintenance.
• Set up and maintain a filing system that ensures easy and efficient retrieval of information.

What We’re Looking For:

• Experience:
  • 3+ years of experience working in an administrative assistant equivalent role
• Skills:
  • Extremely organized and comfortable multi-tasking
  • Positive attitude and excellent interpersonal skills
  • High level of professionalism and tact
  • Ability to proactively anticipate needs
  • Excellent written and verbal communication skills
  • Desire to provide quality work in a timely manner
  • High level of confidentiality
• Technology:
  • Strong experience with Microsoft Office including Word, Excel, PowerPoint, and Outlook
  • Ability to learn specific job-related software upon hire

What We Offer:

• Competitive Pay
• Rewarding Bonus Program
• Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
• Employer-Paid Short- and Long-Term Disability Programs
• Employer-Paid Life Insurance
• Generous Paid Time Off Provisions
• 401K Retirement Savings Plan with Company Match
• Tuition Reimbursement
• Fully Paid Parental Leave
• Voluntary Products Including: Critical Illness Insurance and Accident Insurance
• Corporate Wellness Program with Wellness Time Off and Rewards

Visa sponsorship is not available for this position at this time.

The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable. Click here to review our Privacy Notice.