Administrative Assistant — Payroll & Onboarding Support

The Facilities Group National; Pleasanton (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health

Vision

Life

401k

Job summary

The Facilities Group National is seeking an Administrative Assistant in Pleasanton, CA to support client services. You will perform payroll tasks, onboarding activities, and coordinate communications while assisting site managers and teams in daily operations.

Ideal candidates have basic administrative experience, ability to work independently or in a team, and familiarity with ADP and MS Office. This full-time role includes health, vision, life, and 401(k) benefits.

Qualifications

• High school diploma or GED required.
• Authorized to work in the U.S. (E-Verify).
• Experience with basic administrative tasks preferred.

Responsibilities

• Oversee payroll processing.
• Assist new hires with the application process.
• Assist with onboarding on first day.
• Provide employee safety training.
• Guide team and new hires in using ADP.
• Send emails and other communications.
• Assist with office documents.

Skills

Bilingual English/Spanish

MS Office

Time management

Independent worker

Education

High school diploma/GED

Tools

Microsoft Office

Job description

The Facilities Group National is seeking an Administrative Assistant in Pleasanton, CA to support client services. You will perform payroll tasks, onboarding activities, and coordinate communications while assisting site managers and teams in daily operations.

Ideal candidates have basic administrative experience, ability to work independently or in a team, and familiarity with ADP and MS Office. This full-time role includes health, vision, life, and 401(k) benefits.