Administrative Assistant

The Facilities Group National; Pleasanton (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health

Vision

Life

401k

Job summary

The Facilities Group National is seeking an Administrative Assistant in Pleasanton, CA to support client services. You will perform payroll tasks, onboarding activities, and coordinate communications while assisting site managers and teams in daily operations.

Ideal candidates have basic administrative experience, ability to work independently or in a team, and familiarity with ADP and MS Office. This full-time role includes health, vision, life, and 401(k) benefits.

Qualifications

• High school diploma or GED required.
• Authorized to work in the U.S. (E-Verify).
• Experience with basic administrative tasks preferred.

Responsibilities

• Oversee payroll processing.
• Assist new hires with the application process.
• Assist with onboarding on first day.
• Provide employee safety training.
• Guide team and new hires in using ADP.
• Send emails and other communications.
• Assist with office documents.

Skills

Bilingual English/Spanish

MS Office

Time management

Independent worker

Education

High school diploma/GED

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Clerical Pleasanton, CA, US

3 days ago Requisition ID: 11648

Who We Are

The Facilities Group of companies provide a comprehensive suite of janitorial and maintenance services to a variety of industries, including healthcare, education, logistics, finance, commercial, and industrial facilities. Our principle of providing best in class service not only guides how we treat our clients but is also the foundation of our company culture. We understand the importance of culture for our employees and believe in creating an empowering professional environment with a sense of community and opportunity.

What We Are Looking For

The Facilities Group National is looking for an organized Administrative Assistant to support our client services. You will be responsible for completing a variety of administrative tasks to support our operational teams. To work well in this role, you should have some administrative experience and basic computer skills.

• Overseepayroll processing.
• Assistnew hires withtheapplicationprocess.
• Assistwith onboarding employees on their first day of work.
• Provide employee safety training.
• Guideteam members and new hiresthrough any challenges in using ADP.
• Send emailsand other forms of communication as needed.
• Help with office documents as needed.
• Provide employee safety training.
• Assist Site Manager with any other duties as needed.
• Ability to manage your time efficiently.
• Work well when supervisors are not present.
• Able to work independently or with a team.
• Knowledge of warehouse operations and cleaning procedures(Preferred).
• Familiar with tools used in dailywarehousework and how they function(Preferred).
• Bilingual: English/Spanish (Highly Preferred).
• Able to useMS Office products (Outlook, Excel, Word, Teams, etc.)
• High school diploma, GED, or suitable equivalent.
• Authorized to work in the U.S. – We Use E-Verify.

Administrative Assistant Benefits ( Full Time Employees):

• Health
• Vision
• Life
• 401k

***The Facilities Group National is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it’s about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.

**Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of The Facilities Group National to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause undue hardship. The Facilities Group National also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team 813-425-1985