Administrative Assistant/Payroll Coordinator

Assisted Home Health & Hospice; Santa Barbara (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Affordable medical, dental and vision

Company matched 401K (up to 3%)

Referral bonus – up to $600 per refer

Tuition education reimbursement up to

Vacation, sick leave, and paid holid​”

Job summary

Assisted Home Health & Hospice is seeking an Administrative Assistant/Payroll Coordinator to maintain patient records and process payroll data in alignment with our mission. This role supports office operations and delivers accurate, timely information to the team.

The ideal candidate will have a high school diploma, strong data entry skills, experience with payroll systems (WellSky), and a customer-focused approach to interacting with patients and staff across multiple departments.

Qualifications

• High school diploma or equivalent preferred.
• Typing skills and basic computer entry experience.
• Experience in a medical office or agency preferred.
• Experience interacting with clients and customers.

Responsibilities

• Prepares, organizes, and enters payroll information into Wellsky.
• Coordinates all recordkeeping involved in payroll preparation.
• Trains other employees including field staff in payroll procedures and data input when necessary.
• Codes and enters new employee information into database when necessary.
• Accurate collating and filing of all visit notes.
• Initiates frequency of visits, tracking per orders, notifies Nursing Supervisor of variances.

Skills

Typing skills

Data entry

Customer service

Interpersonal skills

Education

High School diploma or equivalent

Tools

WellSky

Job description

Administrative Assistant/Payroll Coordinator

Administrative Assistant/Payroll Coordinator is responsible for maintaining patient medical records and patient related materials, data input and processing of payroll information, consistent with the mission and goals of the Agency.

The hourly range for this position at commencement of employment is expected to be between $25 - $28; however, pay offered may vary depending on multiple individualized factors, including job-related knowledge, skills, and experience.

Assisted offers great and rewarding career opportunities, making a difference in the lives of people. Join our team and love what you do! Help others. Make a difference. Be proud.

Assisted Offers Our Employees a Unique Employment Package:

• Affordable medical, dental and vision benefits package.
• Company matched 401K (up to 3% of your annual salary can be matched)
• A very generous referral bonus – earn up to $600* per referral.
• We’ll empower you to reach your highest levels of personal and professional development by providing up to $6,000* tuition education reimbursement.
• Vacation, sick leave, and paid holidays package*

*Internal policy provides detailed information regarding these benefits. Full policy is provided upon request.

Administrative Assistant/Payroll Coordinator is responsible for maintaining patient medical records and patient related materials, data input and processing of payroll information, consistent with the mission and goals of the Agency.

The hourly range for this position at commencement of employment is expected to be between $25 - $28; however, pay offered may vary depending on multiple individualized factors, including job-related knowledge, skills, and experience.

Assisted offers great and rewarding career opportunities, making a difference in the lives of people. Join our team and love what you do! Help others. Make a difference. Be proud.

Assisted Offers Our Employees a Unique Employment Package:

• Affordable medical, dental and vision benefits package.
• Company matched 401K (up to 3% of your annual salary can be matched)
• A very generous referral bonus – earn up to $600* per referral.
• We’ll empower you to reach your highest levels of personal and professional development by providing up to $6,000* tuition education reimbursement.
• Vacation, sick leave, and paid holidays package*

*Internal policy provides detailed information regarding these benefits. Full policy is provided upon request.

JOB SUMMARY

• Prepares, organizes, and enters payroll information into Wellsky
• Coordinates all recordkeeping involved in payroll preparation
• Trains other employees including field staff proper payroll procedures and data input when necessary
• Codes and enters new employee information into database when necessary
• Accurate collating and filing of all visit notes
• Initiates frequency of visits, tracking per orders, notifies Nursing Supervisor when variances occur
• Maintain current payroll records and store in accordance with current Agency requirements
• Performs closed medical record audit including tracking of missing patient visit notes
• Answers phones for Receptionist/Secretary and covers as necessary
• Open/Close office as required, including transferring of phones to on-call staff, run backup of data on mainframe, lock patient files and doors, turn off coffee machine, copier machines, lights, and air conditioning
• Cover other office duties and general clerical support as needed to ensure efficient daily operations
• Customer service including patient, interpersonal and interagency relationships are to be positive and professional at all times
• Work overtime if needed
• Acknowledges patient rights including privacy and confidentiality
• Consistently displays a professional appearance and conduct in all settings. Customer service including interpersonal and interagency relationships are to be positive and professional at all times
• Assumes responsibility and displays reliability for the completion of all tasks, duties, communications, and actions.
• Supports the mission and goals of the Agency
• Maintains professional growth and development
• Participates in performance improvement activities
• Abides by Agency policies and procedures
• Accepts other duties as assigned

EDUCATION, EXPERIENCE AND TRAINING

• High School diploma or equivalent preferred.
• Typing skills, basic computer entry, master of alphabet, experience interacting with clients and customers, internal and external.
• Experience in a medical office/hospital/agency preferred.