Administrative Assistant (61036463)

State of South Carolina; North Charleston (SC); Presencial; USD 38.000 - 52.000; Jornada completa

Descripción de la vacante

The State of South Carolina Department of Transportation in North Charleston seeks an administrative clerk to manage personnel paperwork, track time data in SCEIS/STARS, file records, and support contract compliance and reporting. You will handle payroll reviews, FOIA requests, and daily office operations, ensuring accuracy and timely processing.

This role requires a high school diploma and at least six months of related experience; a valid driver's license is required, and occasional

Formación

• High school diploma or equivalent required.
• At least 6 months of related work experience preferred.
• Strong data entry and record-keeping skills expected.

Responsabilidades

• Prepare, maintain, and monitor personnel paperwork for the unit.
• Explain changes to employee benefits and assist employees with questions.
• Process hire and separation paperwork and prepare requisitions and purchase orders.
• Monitor time data in SCEIS/STARS and ensure timely entry and approval.
• Review contractor payrolls for compliance with DBE/EEO/ODA requirements.
• Answer phones and route calls to appropriate personnel.
• Maintain office filing system in hardcopy, electronic, and ProjectWise formats.
• Prepare construction and safety reports as assigned.
• Perform other related duties as required.

Conocimientos

Data entry

Record keeping

Phone support

Educación

High school diploma or equivalent

Herramientas

SCEIS

STARS

SiteManager

ProjectWise

Descripción del empleo

Responsible for preparing, maintaining, and monitoring personnel paperwork for the unit. Explains changes to employee benefits, and assists employees in resolving any problems or questions related to this area. Responsible for completing employee personnel paperwork for hire and separations. Prepares requisitions, purchase orders, receipts, monitors office supplies, and maintains files and records according to departmental policies and procedures. Prepares correspondence for the District Special Projects Engineer and manager staff as required. Reviews correspondence received to determine the proper routing for response/action. Answers incoming phone calls to the construction office and directs the calls to the proper personnel. Responsible for using the South Carolina Enterprise Information System (SCEIS) and the State Transportation Accounting and Reporting System (STARS) programs to monitor time data and to ensure all time is entered into the system and approved in a timely manner. Reviews and verifies employee's time and leave for accuracy. Enters monthly vehicle mileage reports in the system and ensures correct charge codes are used based on the project file numbers. Tracks vehicle maintenance and processes fuel receipts. Maintains the office filing system in accordance with best practices, including hardcopy, electronic, and ProjectWise formats. Receives and reviews contractor payrolls against monthly wage reports to ensure compliance with state and federal regulations. Prepares and maintains records related to contract DBE/EEO requirements and training to ensure that line contracts meet or exceed requirements for Disadvantaged Business Enterprise (DBE), Equal Employment Opportunity (EEO), and On-the-Job Training (OJT) compliance. Verifies contractor payroll on Federal Aid projects and certifies payroll in SiteManager. Operates computerized system programs to compile, type, revise, combine, edit, print, and store correspondence, reports, records, and other documents. Assists the District Special Projects Engineer by locating contract documentation needed for the preparation of claims and/or delays. Compiles information related to Freedom of Information Act (FOIA) requests and routes it through the District Office Coordinator. Assists in the preparation of monthly construction reports, safety reports, and other reports as assigned. Maintains OSHA 300 and the Safety Data Sheets (SDS) for the Unit. Performs other related duties as assigned.

A high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence.

Physical Requirement: The physical demands for the essential functions of this position include sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside of normal work schedule, especially during inclement weather and/or other departmental-related emergencies.

A motor vehicle operator’s license is required.

Non Discrimination Statement The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.