ADMINISTRATIVE ASSISTANT - PAYROLL

D&F Industries, Inc.; McAllen (TX); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Relaxed work environment

Weekly pay

Health, Dental, Vision, Life Insurance

401(k) Plan with matching

Paid Time Off

Job summary

D&F Industries, Inc. is seeking an organized and detail-oriented administrative support specialist to assist the payroll team with calendar management, meeting scheduling, and maintaining records. Proficiency in Microsoft Office is required, and excellent communication and interpersonal skills are essential.

Note: This position is a fixed, off-site assignment lasting 1–2 years with no relocation and no remote work.

Qualifications

• Collecting and verifying timesheets and attendance records.
• Handling email correspondence.
• Maintaining employee files and data entry.
• Scanning, copying & preparing training materials & other publications.
• Coordinating meetings and scheduling appointments.

Responsibilities

• Collecting and verifying timesheets and attendance records.
• Handling email correspondence.
• Maintaining employee files and data entry.
• Scanning, copying & preparing training materials & other publications.
• Coordinating meetings and scheduling appointments.

Skills

Bilingual English/Spanish

Excellent communication

Organizational skills

Attention to detail

Confidentiality

Time management

Microsoft Office proficiency

Adobe Acrobat

Payroll software

Timekeeping software

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Payroll software

Timekeeping software

Job description

Description

We are seeking an organized and detail-oriented individual to provide comprehensive administrative support to our payroll team, including, but not limited to: managing calendars, scheduling meetings, and maintaining records. Strong proficiency in Microsoft Office required. Excellent communication and interpersonal skills essential.

*NOTE*: This position is for a fixed, OFF-SITE assignment lasting 1-2 years (No relocation & No remote work).

Benefits:

• Relaxed work environment
• Competitive pay (weekly)
• Health, Dental, Vision, Life & other insurances available (after 60 days of service)
• 401(k) Plan w/Matching available (after 1 year of service)
• Paid Time Off

Requirements

Core responsibilities:

• Collecting and verifying timesheets and attendance records
• Handling email correspondence
• Maintaining employee files and data entry
• Scanning, copying & preparing training materials & other publications
• Coordinating meetings and scheduling appointments

Essential Skills:

• Excellent communication skills, both verbal and written in English and Spanish
• Strong organization and ability to manage multiple priorities
• Attention to detail
• Strong math skills
• Confidentiality regarding sensitive data and project information
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) & Adobe Acrobat
• Familiarity with payroll and/or timekeeping software
• Ability to prioritize multiple tasks and manage time effectively

Desired Qualifications:

• High school diploma or equivalent
• Bilingual preferred
• Previous payroll experience preferred
• Previous experience in construction industry a plus
• Must pass pre-employment drug screen