Administrative Assistant : Payments, Billings, Grants

STI; Nashville (TN); On-site; USD 40,000 - 55,000; Full time

Job summary

A state health department in Nashville is hiring an Administrative Services Assistant 2 to support the Tennessee Women’s Heart Health Program. This full-time role involves assisting with grant operations, paying claims, and communication with vendors. A Bachelor's degree and proficiency in Microsoft Office are required. The position is funded through a Federal grant and is eligible for renewal annually through September 2028.

Qualifications

• Experience with Microsoft Office programs (i.e., Word, Excel, Outlook, Teams, etc.) is required.
• Bachelor's degree required.
• The preferred candidate will have experience with claims processing.

Responsibilities

• Assisting with the day-to-day operations of the grant program.
• Paying medical claims.
• Keeping detailed payment and billing records.
• Day-to-day communication with program vendors.
• Coordinating the printing and distribution of materials.
• Providing TA on data system (Med-It) to vendors.
• Data entry of services rendered (if needed).
• Supporting the Tennessee Breast & Cervical Screening Program (TBCSP) with programmatic needs as indicated.
• Assisting with onboarding new vendors to TWHHP.

Skills

Microsoft Office proficiency

Claims processing experience

Education

Bachelor's degree

Job description

Overview

The Tennessee Department of Health’s Division of Family Health and Wellness, is hiring an Administrative Services Assistant 2 to support the Tennessee Women’s Heart Health Program (TWHHP.)

This is a full-time position located in Nashville, TN.

Responsibilities

• Assisting with the day-to-day operations of the grant program.
• Paying medical claims
• Keeping detailed payment and billing records
• Day-to-day communication with program vendors
• Coordinating the printing and distribution of materials
• Providing TA on data system (Med-It) to vendors
• Data entry of services rendered (if needed)
• Supporting the Tennessee Breast & Cervical Screening Program (TBCSP) with programmatic needs as indicated
• Assisting with onboarding new vendors to TWHHP

Qualifications

• Experience with Microsoft Office programs (i.e., Word, Excel, Outlook, Teams, etc.) is required.
• Bachelor's degree required.
• The preferred candidate will have experience with claims processing.

Employment Details

Position funding is provided through the WISEWOMAN Federal grant program and is eligible for renewal annually through September 2028 based on funding availability. This is a full-time in-person position in Nashville, TN.