Administrative Assistant (Part -time) - NorthWest Pool

Houston City College; Houston (TX); On-site; USD 25,000 - 35,000; Part time

Job summary

Houston City College is seeking a part-time Administrative Assistant to support office functions across various departments. The role involves managing office procedures, handling communication, and preparing reports. Applicants should have a high school diploma and at least two years of secretarial experience.

Proficiency in software including PeopleSoft, Oracle, Word, and Excel is essential. Excellent organizational and communication skills are required. The position is based in Houston, Texas.

Qualifications

• Two years of secretarial experience required; three years preferred.
• Ability to manage multiple office procedures efficiently.
• Experience in filing and preparing basic reports as needed.

Responsibilities

• Provide official support in an office by carrying out office procedures.
• Respond to special requests and projects under deadline conditions.
• Communicate with other departments to solve problems.

Skills

Proficient in word processing and spreadsheet applications

Good written and oral communication skills

Good organizational skills

Education

High school diploma or GED equivalent

Tools

PeopleSoft

Oracle

Microsoft Word

Microsoft Excel

Job description

Administrative Assistant (Part‑time) – NorthWest Pool

We are currently seeking an Administrative Assistant who will advance the institution’s proud tradition of excellence in academics, student life and community service.

Responsibilities

• Provide official support in an office by carrying out recurring office procedures.
• Use Office software: PeopleSoft, Oracle, Word, Excel.
• Operate office equipment such as computer, copier, fax, typewriter, and calculator.
• Respond to special requests and projects, frequently under deadline conditions.
• File correspondence, records, and other department documents.
• Prepare basic reports such as budget, payroll and enrollment reports, as directed by supervisor.
• Send, receive, and distribute faxes.
• Answer and screen phone calls, handling multiple lines.
• Type correspondences, grant applications and other documents from notes, copies, or rough drafts.
• Answer routine correspondence not requiring supervisor’s attention.
• Communicate with other departments to solve problems.

Qualifications

• High school diploma or GED equivalent.
• Two (2) years of secretarial experience required; three (3) years preferred.
• Proficiency in word processing and spreadsheet applications.
• Good written and oral communication skills.
• Good organizational skills.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job‑related instructions and to perform any other job‑related duties requested by their supervisor.

This job description may be revised upon development of other duties and changes in responsibilities.

Location

Houston, Texas

EEO Statement

Houston City College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non‑discrimination policies: Sandra B. Jacobson, J.D., M.Ed., SHRM‑SCP, Interim Director of EEO and Compliance & Title IX Coordinator.

Office of Equal Opportunity and Title IX

PO Box 667517

Houston TX, 77266

713 718.8271 or [e-mail]

Individuals with disabilities who require special accommodations to interview should contact [phone].