Administrative Assistant - Part Time/ Flexible

Ivory Tree Portraits; Wayne (PA); Hybrid; USD 21,000 - 34,000; Part time

Benefits offered by this job

PTO

Flexible hours

Women-owned and operated

Job summary

Ivory Tree Portraits is seeking a part-time studio assistant based in Wayne, PA or Newtown, PA to deliver exceptional client experiences. The role combines in-studio support with flexible remote work and focuses on client engagement, calendar management, and event coordination.

You’ll coordinate schedules, answer inquiries, assist with inventories and reporting, and help plan events from prep to follow-up. The position emphasizes reliability, attention to detail, and a hospitality mindset, with

Qualifications

• Detail oriented
• Prior administrative experience preferred but not required
• Ability to work independently in a remote setting (past remote experience preferred)
• Ability to lift equipment with frequent sitting, standing and moderate physical activity
• Reliable transportation required

Responsibilities

• Administrative Support: answer phone calls/ emails, lead follow up, research, inventory, reporting
• Calendar Management: Manage schedule, staff and client calendars
• Event Management: Manage events from prep to follow-up.

Skills

Detail oriented

Remote work

Independent work

Reliability

Job description

Part-Time/ Flexible- Based in either Wayne, PA or Newtown, PA

Hiya, are you amazing, super organized, warm and friendly? We’re looking for a super cool studio assistant that has amazing style and vibe, is detail organized, and hospitality focused with a strong drive to deliver customer excellence.

This is a part-time, flexible role based out of either our Wayne (Main Line) or Newtown (Bucks Co) Studio with some in-studio and some remote work. We see our clients year after year and are looking for someone who has an affinity for delivery an amazing experience. Someone who wants to collaborate, wants to grow, oh and wants to be part of something award-winning.Oh, yeah and wants a role designed around their needs.

Job Description:

The focus of the role is client engagement, calendar management and support.

• Administrative Support: answer phone calls/ emails, lead follow up, research, inventory, reporting
• Calendar Management: Manage schedule, staff and client calendars
• Event Management: Mange events from prep to follow-up.

Qualifications:

We’re looking for someone who understands the needs of busy parents and how to best support them.

• Detail oriented
• Prior administrative role prefered but not required
• Ability to work independently in a remote setting (past remote experience preferred)
• Ability to lift equipment with frequent sitting, standing and moderate physical activity
• Reliable transportation required

Schedule:

The studio is committed to creating jobs that support women in all phases of their life, this includes a firm commitment to flexibility.

10-15 hours, may have additional hours depending on both studio and individual needs

Remote vs In-studio: TBD based on agreed upon in-studio schedule (flexible)

Events: Some hours outside of standard studio hours for event and school support

Job Description:

The focus of the role is client engagement, calendar management and support.

• Administrative Support: answer phone calls/ emails, lead follow up, research, inventory, reporting
• Calendar Management: Manage schedule, staff and client calendars
• Event Management: Mange events from prep to follow-up.

Deets:

All the fun!

• Flexible: Some in studio hours, some remote. Please note, there will be set hours that are required.
• PTO
• Consistent and reliable hours, but flexible.
• Women-owned and operated with a focus on creating jobs for women in all stages/phases of life.
• Employment is contingent upon successful results of a criminal background check.