Administrative Assistant Part-time

AdventHealth; Tampa (FL); On-site; USD 26,000 - 42,000; Part time

Benefits offered by this job

Medical/Dental/Vision insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources

Pet Benefits

Job summary

AdventHealth Health Park in Tampa, FL is seeking an administrative professional to organize meetings, coordinate calendars, arrange travel, and prepare reports and correspondence with a focus on accuracy and professional presentation.

The role is part-time with daytime hours, offering benefits and a supportive team aligned with AdventHealth's mission. Proficiency in Microsoft Office and strong communication are essential, plus at least 1 year of secretarial experience.

Qualifications

• Strong MS Office skills and proficiency with Outlook, Excel, and PowerPoint.
• Excellent written and verbal communication with attention to detail.
• Ability to multitask and manage calendars and travel arrangements.

Responsibilities

• Provides logistics for meetings, including agenda, facilities, catering, accommodations, and equipment.
• Prepares, edits, and distributes reports, agendas, minutes, and charts.
• Manages calendars, travel arrangements, and expense reports with timely processing.

Skills

Microsoft Office

Outlook

Communication

Multitasking

Time management

Education

Associate [Preferred]

High School Grad or Equiv [Required]

Tools

MS Office

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

• Paid Time Off from Day One

• 403-B Retirement Plan

• 4 Weeks 100% Paid Parental Leave

• Career Development

• Whole Person Well-being Resources

• Mental Health Resources and Support

• Pet Benefits

Schedule:

Part time

Shift:

Day (United States of America)

Address:

3102 E 138Th Ave

City:

Tampa

State:

Florida

Postal Code:

33613

Job Description:

Provides logistics for meetings, including agenda, facilities, catering, accommodations, and technical equipment. Organizes reoccuring conference calls Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents. Ensures all correspondence and documents have a professional appearance with correct grammar, punctuation, and spelling. Makes travel arrangements for assigned leaders and coordinates schedules. Completes expense reports in a timely manner and ensures they are processed by accounting. Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions. Communicates professionally with staff, leadership, outside callers, and visitors. Directs incoming communications according to director’s schedule and priorities. Other duties as assigned. Schedules and maintains assigned leaders’ calendars and updates Outlook with current information. Manages daily mail pick-up and distribution, package shipments, and certified mail, tracking all requests electronically. Maintains department inventory of office supplies and equipment, including purchase orders and check requests.

Address:

AdventHealth Health Park - 3102 East 138th Avenue Tampa, FL 33613

Knowledge, Skills, and Abilities:

• Demonstrates ability to communicate by reading, writing legibly, speaking, and comprehending English effectively to carry out job requirements
• Proficient with Microsoft Office, including Outlook, Excel, PowerPoint, and Word
• Demonstrates strong interpersonal skills by effectively communicating with all levels of management, staff, outside vendors, and patients
• Exhibits effective time management and organizational skills with a strong emphasis on attention to detail and the ability to multitask
• Ability to remain calm under pressure and adapt to new situations and responsibilities

Education:

• Associate [Preferred]
• High School Grad or Equiv [Required]

Field of Study:

• Technical degree/certificate in a facilities related field

Work Experience:

• 1+ healthcare experience [Preferred]
• 1+ secretarial experience [Required]

Additional Information:

• N/A

Licenses and Certifications:

• Cardiopulmonary Resuscitation (CPR)[Preferred]

Physical Requirements:

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$18.87 - $30.19

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.