Administrative Assistant Part-time

1103 Team Member Services; Tampa (FL); On-site; USD 26,000 - 42,000; Part time

Benefits offered by this job

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Medical

Dental

Vision Insurance

Life Insurance

Disability Insurance

Job summary

AdventHealth in Tampa, FL is seeking a part-time administrative coordinator to handle meeting logistics, scheduling, and document preparation. You will support senior leaders, coordinate travel, and manage communications with staff and vendors in a busy healthcare setting.

The role requires strong English communication, proficiency in MS Office, and excellent time management. Prior healthcare or secretarial experience is preferred; a facilities-related education is valued.

Qualifications

• Proficient in reading, writing, speaking English and comprehension to perform job duties.
• Associate degree or equivalent; facilities-related technical degree/cert preferred.
• 1+ healthcare experience preferred; 1+ secretarial experience required.
• Strong interpersonal, time management, and organizational skills.
• Able to stay calm under pressure and adapt to new tasks.

Responsibilities

• Provides logistics for meetings, including agenda, facilities, catering, and equipment.
• Organizes recurring conference calls and prepares reports and minutes.
• Ensures professional correspondence with correct grammar and formatting.
• Makes travel arrangements and coordinates leaders' schedules.
• Manages expense reports and interdepartmental communications.
• Maintains calendars, mail, packages, and department inventory.

Skills

English communication

Interpersonal skills

Time management

Organizational skills

Calm under pressure

Education

Associate degree or equivalent

Facilities-related field tech degree/cert

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Our promise to you: Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Benefits & Perks

• Medical
• Dental
• Vision Insurance
• Life Insurance
• Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Part time Shift: Day (United States of America) Address: 3102 E 138Th Ave City: Tampa State: Florida Postal Code: 33613

Job Description

• Provides logistics for meetings, including agenda, facilities, catering, accommodations, and technical equipment.
• Organizes reoccuring conference calls
• Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents.
• Ensures all correspondence and documents have a professional appearance with correct grammar, punctuation, and spelling.
• Makes travel arrangements for assigned leaders and coordinates schedules.
• Completes expense reports in a timely manner and ensures they are processed by accounting.
• Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions.
• Communicates professionally with staff, leadership, outside callers, and visitors.
• Directs incoming communications according to director’s schedule and priorities.
• Other duties as assigned.
• Schedules and maintains assigned leaders' calendars and updates Outlook with current information.
• Manages daily mail pick-up and distribution, package shipments, and certified mail, tracking all requests electronically.
• Maintains department inventory of office supplies and equipment, including purchase orders and check requests.

Knowledge, Skills, and Abilities

• Demonstrates ability to communicate by reading, writing legibly, speaking, and comprehending English effectively to carry out job requirements
• Proficient with Microsoft Office, including Outlook, Excel, PowerPoint, and Word
• Demonstrates strong interpersonal skills by effectively communicating with all levels of management, staff, outside vendors, and patients
• Exhibits effective time management and organizational skills with a strong emphasis on attention to detail and the ability to multitask
• Ability to remain calm under pressure and adapt to new situations and responsibilities

Education

Associate [Preferred] High School Grad or Equiv [Required] Field of Study: Technical degree/certificate in a facilities related field

Work Experience

1+ healthcare experience [Preferred] 1+ secretarial experience [Required]

Additional Information

N/A

Licenses and Certifications

Cardiopulmonary Resuscitation (CPR) [Preferred]

Physical Requirements

Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$18.87 - $30.19

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

Equal Opportunity Employer

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.