Administrative Assistant - Part Time

Kelly Mental Health; Indiana (PA); On-site; USD 25,000 - 30,000; Part time

Job summary

Kelly Mental Health in Pennsylvania is seeking a courteous Receptionist and Administrative Assistant to welcome clients, answer calls and emails, verify appointments, and process receipts. This role supports all staff by handling bookings and general documentation.

Ideal candidates will have strong English communication, be organized, able to work independently in a fast-paced environment, and comfortable with bookkeeping, data entry, and basic office software.

Qualifications

• Excellent written and verbal communication in English.
• Interpersonal skills and teamwork ability.
• Strong organizational and documentation abilities.
• Research skills to gather and summarize information.
• Proficiency with computers, MS Office/Google Suites for templating documents.

Responsibilities

• Greeting visitors and clients; answering phone calls and emails.
• Collecting and completing appointment verification forms.
• Accepting payments; providing receipts and travel slips.
• Booking client sessions and meetings for staff.
• Completing documentation for client interactions.
• Managing general business inboxes and routing communications.
• Assisting with bookkeeping, data entry, and admin tasks.

Skills

Communication skills

Interpersonal skills

Organizational skills

Research skills

Technical skills

Patience

Flexibility

Tools

MS Office

Google Suites

Job description

Anticipated Start Date: October 2025

Wage: $20.00 per hour

Hours: Variable - 15-25 per week

The ideal candidate will have the ability to work in a fast-paced environment, has a talent for multitasking and working independently, and prioritizes culturally-sensitive client care. Experience in administration, working with vulnerable populations, invoicing and customer service is considered an asset.

Reception And Administration Duties

• Greeting visitors and clients; answering phone calls and e-mails
• Collecting and completing appointment verification forms in person and electronically
• Accepting payments; providing receipts and travel slips to clients.
• Booking client sessions and meetings for all staff
• Completing documentation as needed for any material contact with clients
• Managing any general business email inboxes, ensuring communications reach the necessary departments.
• Helping with any bookkeeping, data entry, and general administrative tasks required.

Skills considered to be an asset:

• Excellent written and verbal communication skills in English
• Interpersonal skills: ability to work well with others and problem-solve collaboratively
• Organizational Skills: Sound judgement and ability to document, organize, prioritize, and facilitate completion of organization goals
• Research skills: Information-gathering, filtering unreliable, inconsistent, or off-topic information, organizing and summarizing information to develop proposed solutions.
• Technical Skills: Use of computers, internet browsers, online filing systems, MS Office and/or Google Suites for templating professional documents.
• Patience and the ability to remain calm in stressful situations.
• Flexibility: Ability to adapt to changing priorities
• Availability: flexible hours, evenings, and on call shifts. Ideal availability is Monday - Friday 12:00 pm - 5:00 pm. Possible on call for Tuesday to Thursday until 8:00 pm.