Administrative Assistant (part-time)

S.E. Combined Services of Florida; Homosassa Springs (FL); On-site; USD 19,000 - 25,000; Full time

Job summary

S.E. Combined Services of Florida is seeking an administrative support specialist to assist a funeral home, cemetery or related facilities. The role involves scheduling, reporting, HR tasks and financial clerical duties to maintain orderly operations.

You will handle confidential information with discretion, communicate effectively with staff and callers, and assist with compliance and policy training. This position is based in Homosassa, FL and requires a professional, courteous presence.

Qualifications

• High school diploma or equivalent.
• 3 years of experience in a customer-focused, fast-paced environment.
• Proficient with MS Office and general office equipment; strong typing skills (40–60 wpm).

Responsibilities

• Schedule meetings and travel arrangements.
• Prepare reports, invoices and expenses; maintain vendor and customer records.
• Handle inquiries in writing and verbally; assist callers and direct to appropriate teams.
• Process accounts payable, code and scan invoices; manage license renewals.
• Administer HR processes including new hire paperwork and background checks.
• Maintain SOX compliance and audit readiness; train staff on policies.

Skills

Advanced computer skills

Typing 40–60 wpm

Effective written and verbal comms

Discretion with confidential data

Customer-focused attitude

SOX compliance awareness

Education

High school diploma or equivalent

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

High school diploma or equivalent

Experience

3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 34446

Category (Portal Searching): Administration and Clerical

Job Location: US-FL - Homosassa