Administrative Assistant

Sci Corp; Homosassa Springs (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Sci Corp in Florida seeks an organized Administrative Associate to support a funeral home, cemetery and related facilities. You will schedule meetings, draft memos, generate reports, and assist with invoices and expenses.

The role requires a high school diploma, 3 years of customer-focused experience, strong computer skills, and the ability to handle confidential information with discretion. Excellent written and verbal communication is essential.

Qualifications

• Requires high school diploma or equivalent.
• 3 years of customer-focused, fast-paced professional experience.
• Advanced computer, internet and word processing skills (40–60 wpm).
• Working knowledge of office equipment (calculators, copiers, printers, fax, phone system).
• Ability to handle confidential and sensitive information with discretion.
• Effective written and verbal communication skills.

Responsibilities

• Schedules meetings and travels; plans events.
• Drafts memos, transcribes notes and prepares reports.
• Handles invoices and expenses; processes AP and related accounting tasks.
• Maintains customer information and files; supports HR processes.
• Trains staff on policies and new initiatives; SOX compliance.
• Provides friendly, professional assistance to all visitors and callers.

Skills

Typing 40-60 wpm

Computer skills

Office equipment

Written communication

Data privacy

Compassion

Work independently

Education

High school diploma

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings


• Makes travel arrangements


• Plans events


• Completes management expense reports


• Responds to inquiries in writing and or verbally


• Pulls monthly reports


• Enters contract details into information system and maintains other related documents


• Orders and checks memorial to ensure accuracy


• Processes annual funeral home and cemetery license renewals


• Codes and scans invoices


• Processes accounts payable and other accounting support transactions


• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members


• Schedules call-in appointments for Sales


• Files and maintains customer information


• Maintains office and facility supplies as well as fax machines, copiers and network printers


• Prepares daily schedules


• Administers HR processes including new hire paperwork, background checks and bonus processing


• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit


• Trains others on policies, procedures and new company initiatives


• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills


• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console


• Ability to handle confidential and sensitive information with discretion


• Effective communication skills, both orally and in writing


• High level of compassion and integrity


• Ability to follow instructions and work with minimal supervision

Postal Code: 34446

Category (Portal Searching): Administration and Clerical

Job Location: US-FL - Homosassa