Administrative Assistant (Part-Time)

ECS Group of Companies; Buffalo (NY); On-site; USD 25,000 - 34,000; Full time

Job summary

ECS Group of Companies (ECS) is hiring for an entry-level administrative role in Buffalo, NY. The position covers document processing, word processing, data entry, and project registration. You will create folders, format and scan documents, and assist with phones and mail delivery, providing backup to colleagues as needed.

The role requires a high school diploma or GED and 0-2 years of related experience. The pay range is $18–$25 per hour, with compensation determined by location and

Qualifications

• High school diploma or GED required.
• 0-2 years related experience preferred.

Responsibilities

• Document processing and transmission in a timely manner.
• Word processing and data entry.
• Registering projects and proposals.
• Creating folders.
• Filing, assembling and binding reports.
• Formatting and scanning documents.
• Assisting with answering phones and office mail delivery.
• Providing backup to other administrative personnel during absences, lunch breaks, training, etc.
• You may also perform other clerical tasks as required

Skills

Word processing

Data entry

Clerical tasks

Phone support

Education

High school diploma or GED

Tools

Microsoft Office

Job description

• Document processing and transmission in a timely manner
• Word processing and data entry
• Registering projects and proposals
• Creating folders
• Filing, assembling and binding reports
• Formatting and scanning documents
• Assisting with answering phones and office mail delivery
• Providing backup to other administrative personnel during absences, lunch breaks, training, etc.
• You may also perform other clerical tasks as required
• High school diploma or GED
• 0-2 years related experience

The expected pay range for this role and location is $18-$25/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer.