Administrative Assistant - Ortiz Plaza

Pioneer Title Agency, Inc.; Yuma (AZ); On-site; USD 36,000 - 42,000; Full time

Benefits offered by this job

401(k) matching

Medical insurance

Dental insurance

Vision insurance

Supportive culture

Long-term career development

Job summary

Pioneer Title Agency, Inc. is seeking a Front Office Assistant to support daily operations in our Yuma, AZ office. You will greet customers, manage the front desk, handle calls and emails, and assist with mail, scheduling, and data entry.

A reliable, detail-oriented, and team-focused candidate will thrive in our busy environment. We value bilingual communication, strong organizational skills, and basic computer skills with MS Office.

Qualifications

• Bilingual in English and Spanish is required or strongly preferred.
• Typing speed 40+ WPM is expected.
• Strong oral and written communication skills are essential.
• High level of organizational skills and attention to detail are important.
• Basic computer skills with working knowledge of Microsoft Office.

Responsibilities

• Answer incoming phone calls and greet customers upon arrival.
• Maintain office calendar, including customer scheduling.
• Procurement and stocking of supplies, and general office upkeep.
• Receiving, distributing, and replying to emails and faxes as needed.
• Data entry.
• Preparing and processing all mail, packages, and deliveries, including FedEx/UPS.
• Using typical office equipment such as copiers, scanners, and fax machines.

Skills

Bilingual in English and Spanish

Typing 40+ WPM

Strong communication

Organizational skills

Microsoft Office

Tools

Microsoft Office

Job description

WHAT WE DO:

Pioneer Title Agency provides title insurance, escrow, account servicing, trustee sales, and builder-related trust services to our customers through over 70 branches across Arizona.

WHO WE ARE:

Pioneer Title Agency is more than just a family-owned business – we are a business made up of dozens of actual families and hundreds of friends whose relationships and real estate expertise predate our official founding in 1985. Not only are we passionate about our customers, we also strive to support the growth of our employees and the causes that are important to them. We are a local business that cares deeply about Arizona and the communities we serve.

DESCRIPTION:

This position provides general front office assistance to the team. It is a great place to start learning about title and escrow services with the opportunity to grow within the company. Successful candidates are friendly, dependable, cooperative, diligent, detailed, and disciplined.

TYPICAL DUTIES OF THE POSITION MAY INCLUDE:

• Answer incoming phone calls and greet customers upon their arrival to the office.

• Maintain office calendar, including customer scheduling.

• Procurement and stocking of supplies, and ensuring general office upkeep.

• Receiving, distributing, and replying to emails and faxes as needed.

• Data entry.

• Preparing and processing all incoming and outgoing mail, packages, and deliveries, including FedEx and UPS.

• Using typical office equipment such as copiers, scanners, and fax machines.

SKILLS AND ABILITIES:

• Bilingual in English and Spanish

• Ability to type 40+ WPM

• Strong oral and written communication skills

• High level of organizational skills and attention to detail

• Basic computer skills with working knowledge of Microsoft Office

SALARY:

Earn a competitive salary based on your education and/or experience, skills, and qualifications. In addition, as a team member, you will enjoy a comprehensive benefits package including 401(k) matching, medical, dental, vision, and more, a supportive culture, and long-term career development opportunities.

• 401(k) matching
• medical
• dental
• vision
• and more
• a supportive culture
• long-term career development opportunities

Pioneer Title Agency provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, and any other characteristic protected by law.