Administrative Assistant — Organized Ops Support (Mon–Fri)

Ultimate Staffing Services; Leominster (MA); On-site; USD 25,000 - 36,000; Full time

Job summary

Ultimate Staffing Services in Leominster, MA is seeking an Administrative Assistant to support day-to-day office operations. The role requires strong organizational skills, effective communication, and proficiency with office software.

Responsibilities include answering calls and emails, scheduling meetings and travel, preparing reports, and maintaining filing systems. The position offers a consistent M–F schedule and a steady work pace in a collaborative environment.

Qualifications

• High school diploma or equivalent is required.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and maintain reports, presentations, and other documents.
• Organize and maintain filing systems (electronic and physical).
• Assist with data entry, record keeping, and database management.
• Order office supplies and manage inventory.
• Support team members with administrative tasks and special projects as needed.

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Ultimate Staffing Services in Leominster, MA is seeking an Administrative Assistant to support day-to-day office operations. The role requires strong organizational skills, effective communication, and proficiency with office software.

Responsibilities include answering calls and emails, scheduling meetings and travel, preparing reports, and maintaining filing systems. The position offers a consistent M–F schedule and a steady work pace in a collaborative environment.