Administrative Assistant: Organized Office Support & Scheduling

Millennium Torque & Tensioning Inc. / Millennium Industrial Services; False Pass (AK); On-site; USD 40,000 - 55,000; Full time

Job summary

Millennium is seeking an Administrative Assistant for our Canonsburg location to handle daily administrative tasks, maintain records, manage phone calls, and support the team in keeping operations organized and efficient.

The role requires prior office experience, strong data entry skills, and proficiency with Microsoft Office. Excellent communication and organization are essential to thrive in this role and contribute to a smoothly run office.

Qualifications

• Previous administrative or office experience preferred.
• Proficient in Microsoft Office Suite.
• Strong data entry skills with attention to detail.
• Excellent phone etiquette and communication skills.
• Highly organized with the ability to manage multiple tasks simultaneously.
• Capable of working independently as well as collaboratively within a team environment.
• Strong proofreading skills to ensure high-quality documentation.

Responsibilities

• Answer phone calls and direct calls or messages to the appropriate staff.
• Process time entry/validation of field technicians.
• Assist branch managers in scheduling and maintaining employee travel arrangements, as needed.
• Maintain organized files, records, and documentation.
• Assist with data entry, billing, and other general office tasks.
• Assist in gathering pertinent job information such as timesheets, work vouchers, and project related expenses.
• Support various administrative tasks as needed to enhance operational efficiency.
• Reporting to work ready & fit for duty, with timely attendance.
• Other duties as they arise.

Skills

MS Office

Data entry

Phone etiquette

Organizational skills

Communication

Team collaboration

Tools

MS Office Suite

Job description

Millennium is seeking an Administrative Assistant for our Canonsburg location to handle daily administrative tasks, maintain records, manage phone calls, and support the team in keeping operations organized and efficient.

The role requires prior office experience, strong data entry skills, and proficiency with Microsoft Office. Excellent communication and organization are essential to thrive in this role and contribute to a smoothly run office.