Administrative Assistant, Operations & Onboarding

U.S. Bank; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

U.S. Bank is seeking an Administrative Assistant to support the Macro Products Group leaders across evolving initiatives. The role varies as executives' needs change, requiring versatility and proactive office management.

You will organize onboarding, maintain regulatory records, manage communications, and assist with IT infrastructure and travel logistics, enabling the team to focus on strategic priorities.

Qualifications

• High school diploma or equivalent.
• Typically five or more years of experience in administrative and support staff activities.

Responsibilities

• Update, review, and maintain the inventory of Macro Policies and Procedures.
• Identify areas to consolidate, remove, or change a procedure to identify time and efficiency savings.
• Review and maintain regulatory required official storage locations accessible within a compressed timeline and contain all required Regulatory information and approvals.
• Continuously analyze and challenge vendor invoices to manage expenses.
• Organize new hire onboarding including Regulatory required training and FINRA registrations.
• Maintain IT infrastructure and assist with office planning and enhancements.
• Plan and deliver client engagement activities both internal and at outside locations including corporate travel.
• Prepare Macro group communications including memos, emails, calendar updates, and other correspondence.
• Provide general office support and assistance to the Macro team.

Skills

Administrative support

Time management

Communication

Decision making

Education

High school diploma or equivalent

Job description

U.S. Bank is seeking an Administrative Assistant to support the Macro Products Group leaders across evolving initiatives. The role varies as executives' needs change, requiring versatility and proactive office management.

You will organize onboarding, maintain regulatory records, manage communications, and assist with IT infrastructure and travel logistics, enabling the team to focus on strategic priorities.