Office Manager, Bears Academy

Kodiakgas; Midland (TX); On-site; USD 52,000 - 74,000; Full time

Job summary

Kodiak Gas Services seeks an experienced Office Manager to oversee Bears Academy operations in Midland, TX. You will manage daily admin tasks, scheduling, training support, and event coordination to ensure smooth facilities operations.

Ideal candidates bring 5+ years in office leadership, strong organizational skills, and proficiency with Microsoft Office. This role is onsite with comprehensive benefits and growth opportunities.

Qualifications

• 5+ years of experience in office management or administrative leadership.
• Bachelor’s degree preferred.
• Strong organizational, leadership, and interpersonal skills.
• Time management and ability to juggle multiple projects.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Oversee and ensure smooth day-to-day office operations.
• Manage office supplies, equipment, and training materials.
• Coordinate facility maintenance and vendor relationships.
• Coordinate emergency preparedness and facility procedures.
• Assist with regulatory and safety compliance to company standards.
• Manage office budgets, invoices, PO's, and expense tracking.
• Schedule classes and training activities at Bears Academy.
• Coordinate travel and logistics for training sessions and attendees.
• Support registration and enrollment for training cohorts.
• Prepare materials for each class (print, bind, ready).
• Serve as primary contact for employees, trainees, trainers, visitors.

Skills

Office management

Administrative leadership

Training coordination

Vendor relations

Budget management

Communication

Microsoft Office

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Onsite - Office

TX - Midland, 3919 N FM 1788

Full time

JR3722

JOIN THE PEOPLE POWERING KODIAK

Kodiak understands that our most valuable resource is our employees, and in order to provide industry-leading service and runtime, you must attract and retain premier talent. To accomplish this, Kodiak focuses on providing internal professional development and training, as well as the best benefits package in the industry.

Position Summary

We are seeking a highly organized and results-driven Office Manager to oversee and ensure smooth day-to-day operations at the Bears Academy training facility. This role is key to ensuring efficient administrative operations, office coordination, and seamless support for all training activities at Bears Academy.

Essential Duties & Responsibilities

• Administrative & Office Operations

• Manage day-to-day office operations

• Maintain office supplies, equipment, and training materials

• Coordinate facility maintenance and vendor relationships

• Coordinate emergency preparedness and facility procedures

• Assist with regulatory and safety requirements to ensure compliance with company safety standards

• Manage office budgets, invoices, purchase orders, and expense tracking

• Training Coordination & Support

• Schedule classes and training activities at Bears Academy

• Responsible for Technician Fundamental cohorts; creating the annual schedule and enrolling new employees into the appropriate cohort based on hire date

• Schedule or help support the scheduling of travel and logistics to attend training

• Support the registration and enrollment process

• Ensure materials are prepared for each class (print, bound, and available)

• Bears Academy Support

• Serve as the primary point of contact for employees, trainees, trainers, and visitors

• Respond to training inquiries and coordinate scheduling requests

• Assist managers with scheduling and logistics

• Handle visitor check-in and facility access procedures

• Event & Program Support

• Plan and coordinate training events, workshops, orientations, and other company events

• Arrange catering, lodging, transportation, and meeting logistics, as needed

• Support graduation ceremonies, recognition events, and leadership visits

• Lodging & Transportation Support

• Manage training fleet trucks

• Coordinate training fleet trucks pickup and drop-offs

• Generate work tasks for maintenance

• Coordinate maintenance on training fleet trucks, as needed

• Manage man camps

• Coordinate cleanings and laundry

• Assign rooms and distribute keys/codes, for Bears Academy visitors

• People & Team Support

• Coordinate communications and announcements

• Assist leadership with presentations, reports, and special projects

• Foster a positive and professional learning environment

Education, Experience, & Training

• 5+ years of experience in office management, administrative leadership, or corporate services

• Bachelor’s degree in Business Administration, Management, or related field (preferred)

• Strong organizational, leadership, and interpersonal skills

• Time management and the ability manage multiple concurrent projects and activities

• Excellent written and verbal communication abilities

• Proficiency in Microsoft Office Suite

Physical Demands

• Required to sit for long periods of time, as needed

• Ability to work occasionally long or irregular hours

• Travel requirements, occasional for team meetings

#businesssupport

Kodiak Gas Services is an Equal Employment Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.

Kodiak understands that our most valuable resource is our employees, and in order to provide industry-leading service and runtime, you must attract and retain premier talent. To accomplish this, Kodiak focuses on providing internal professional development and training, as well as the best benefits package in the industry.

Kodiak’s 99.5%+ Runtime is the Result of Empowering Partnership with Employees, Stakeholders, Customers, and Vendors.

ReqID: JR3722