Administrative Assistant — Onsite Support & Growth

seaboardmarine; Miami (FL); On-site; USD 22,000 - 29,000; Full time

Benefits offered by this job

401K with match

Medical/Dental/Vision insurance

Tuition Reimbursement

Life Insurance

Supplemental Medical Coverage

Paid Time Off

Parental Leave

Paid Holidays

Employee Assistance Program

Flexible Spending Accounts

Job summary

Seaboard Marine seeks an on-site Administrative Assistant to support multiple departments in a fast-paced office. The role requires handling data in AS400, auditing shipments, and assisting with corporate processes and reporting.

The position offers a starting rate of $19 per hour with long-term employment opportunities and comprehensive benefits. Location is in Miami, FL, and regional applicants are prioritized.

Qualifications

• At least three (3) months of administrative work experience.
• Advanced verbal and written communication in English for a business setting.
• Strong business English spelling and punctuation.
• Proficient in MS Word, Excel, and Outlook.
• High School diploma or equivalent.
• Interpersonal skills to interact with diverse stakeholders.
• Comfort with digital tools and internal systems.
• Ability to analyze information and propose improvements.
• Ability to manage multiple tasks with deadlines.
• Attention to detail in documents, reports, and correspondence.
• Knowledge of office practices and equipment.
• Ability to prepare written materials quickly and accurately.
• Ability to adapt to changing priorities in a fast-paced environment.
• Ability to handle confidential information discreetly.
• Ability to follow procedures and attend onsite reliably.
• Willingness to work additional hours as needed.
• Experience in regulated environments and with workflow tools (JIRA) is a plus.
• Spanish language skills at an intermediate level are a plus.

Responsibilities

• Supports Admin Support dept with various duties and event setup.
• Provides general administrative support to multiple departments.
• Answers basic customer questions and directs to appropriate teams.
• Offers flexible support for special projects across teams.
• Receives Excel files and enters data into AS400 system.
• Audits shipment records and invoices for accuracy.
• Reviews Jira tickets for completeness and documentation.
• Prepares reports as needed.
• Assists during high workload or staffing gaps.
• Covers Reception when needed.

Skills

Administrative experience

English communication

Analytical thinking

Interpersonal skills

Time management

Attention to detail

Punctuality

Flexibility

Spanish communication

Education

High School Diploma

Tools

MS Word

Excel

Outlook

AS400

JIRA

Job description

Seaboard Marine seeks an on-site Administrative Assistant to support multiple departments in a fast-paced office. The role requires handling data in AS400, auditing shipments, and assisting with corporate processes and reporting.

The position offers a starting rate of $19 per hour with long-term employment opportunities and comprehensive benefits. Location is in Miami, FL, and regional applicants are prioritized.