Administrative Assistant - Ohio RISE

Unison Health; Toledo (OH); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

PTO 16 days/year

Medical insurance

Dental and vision coverage

Retirement plan

Job summary

Unison Health is seeking an Administrative Assistant to support the OhioRISE Program Director and managers in Ohio. The role involves coordinating departmental activities, handling confidential tasks, and ensuring efficient program operations.

Responsibilities include preparing correspondence and reports, managing meetings and travel, and maintaining records. The ideal candidate has 3+ years clerical experience, strong customer service, and proficiency in Excel/Word/PowerPoint.

Qualifications

• High school diploma or GED required; associate’s degree preferred.
• At least three years of progressively responsible clerical experience.
• Must obtain CPI after hire.
• Excellent customer service skills required.
• Proficient with Excel, Word and PowerPoint; familiarity with clinical or financial systems may be required.

Responsibilities

• Provide comprehensive administrative support to the OhioRISE Program Director and department managers.
• Coordinate meetings, events, and committee activities; prepare agendas and minutes.
• Manage communications, reception, mail, and travel arrangements as needed.
• Collect, maintain, and analyze program data to prepare required reports.
• Maintain organized records, files, supplies, and program resources.
• Support program operations, transportation, schedules, and monthly team reports.

Skills

Customer service

Communication

Independent work

Education

High school diploma or GED

Associate's in office administration (preferred)

Tools

Excel

Word

PowerPoint

Job description

Why Join Unison Health?

Unison Health provides a mission-driven work environment focused on staff support, professional growth, and work-life balance. We are committed to helping our employees thrive while making a lasting difference in the lives of children and families. For over 50 years, Unison Health has proudly supported individuals, families, and communities across Ohio. From behavioral health and substance abuse treatment to primary healthcare, we are dedicated to our mission:

• Paid Time Off (PTO) Starting at 16 Days/Year
• Medical with federal minimum deductibles
• Dental and vision coverage
• Retirement planning and employer contribution
• Apply to hear more!

Why Join Unison Health?

Unison Health provides a mission-driven work environment focused on staff support, professional growth, and work-life balance. We are committed to helping our employees thrive while making a lasting difference in the lives of children and families. For over 50 years, Unison Health has proudly supported individuals, families, and communities across Ohio. From behavioral health and substance abuse treatment to primary healthcare, we are dedicated to our mission: Making Lives Better.

Compensation & Benefits:

• Paid Time Off (PTO) Starting at 16 Days/Year
• Medical with federal minimum deductibles
• Dental and vision coverage
• Retirement planning and employer contribution
• Apply to hear more!

Position Summary:

This position provides administrative and operational support to the OhioRISE Program Director and assigned department managers. Responsibilities include coordinating departmental activities, assisting with a variety of administrative tasks, and performing confidential support functions to ensure the efficient operation of the program.

Key Responsibilities & Role Highlights:

• Provides comprehensive administrative support to the OhioRISE Program Director, department managers, and assigned staff, including preparing correspondence, reports, presentations, and other departmental documents.
• Coordinates meetings, events, and committee activities, including scheduling meeting spaces, sending invitations and reminders, preparing agendas and materials, recording meeting minutes, and maintaining related records.
• Manages departmental communications and reception responsibilities by answering and routing phone calls, greeting visitors, processing correspondence, distributing mail and faxes, and coordinating travel arrangements as needed.
• Collects, maintains, and analyzes program data to prepare required reports, identify patterns and trends, create charts or graphs, and communicate findings to appropriate leadership.
• Maintains organized departmental records, files, supplies, and administrative resources, including office supplies, equipment, site-specific materials, vehicles, credit cards, and other assigned program resources.
• Coordinates schedules and provides administrative support for program operations, including transportation, staff schedules, managed care documentation, monthly team reports, and other programmatic needs.
• Provides coverage and support to other Administrative Assistants as needed and actively participates in team meetings, supervision, training, professional development, and all applicable agency policies and procedures.

Education & Experience Requirements:

• Requires a high school diploma or a GED. Associate's in office administration or related field preferred.
• At least three years progressively responsible clerical experience required. Experience working for multiple individuals preferred.
• Must obtain CPI following hire.
• Must have excellent customer service skills.
• Must be proficient with computer operations and various software packages such as Excel and Word, Power Point. Depending on the area clinical documentation systems or financial systems are also required.
• Must be able to work under stress with frequent interruptions.
• Must be able to follow complex instructions and think logically in following instructions and procedures.
• Must be able to work independently and make independent decisions when situations warrant such action.
• Must be able to maintain confidentiality.
• Must be able to work with ill, disabled, emotionally upset and at times hostile individuals.
• Must be able to work evenings, weekends or alter work schedules to meet department needs.

Unison Health is an Equal Opportunity Employer (EOE).