Administrative Assistant Trainee to Admin 1

State of New York - Children & Family Services, Office of; Buffalo (NY); On-site; USD 42,000 - 61,000; Full time

Job summary

New York State Office of Children and Family Services in Buffalo, NY seeks an Administrative Assistant 1 / Trainee 1-2 to manage clerical tasks, draft correspondence, and coordinate meetings. The role requires handling calls, maintaining filing systems, and assisting with office operations.

Open to trainees with a detailed progression path through a structured training program; requires ability to work in a busy state agency environment and adhere to office procedures.

Responsibilities

• Review incoming correspondence and draft responses where appropriate.
• Review outgoing correspondence for grammar, spelling, etc.
• Research background information.
• Transmit instructions to staff and conduct follow-up.
• Handle telephone calls and respond to questions.
• Coordinate and arrange meetings.
• Establish office procedures.
• Set up and maintain office filing systems (including electronic).
• Resolve day-to-day operational problems.
• Coordinate information flow by acting as liaison among key executives, staff, other employees, and the public.
• May supervise clerical staff.

Job description

New York State Office of Children and Family Services in Buffalo, NY seeks an Administrative Assistant 1 / Trainee 1-2 to manage clerical tasks, draft correspondence, and coordinate meetings. The role requires handling calls, maintaining filing systems, and assisting with office operations.

Open to trainees with a detailed progression path through a structured training program; requires ability to work in a busy state agency environment and adhere to office procedures.