Administrative Assistant & Office Scheduler

ICES: Data, Discovery, Better Health; Houston, Northern (TX, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

AOC Outreach Services is seeking an Administrative Assistant to manage day-to-day office communications and support program operations in Texas. You will greet guests, handle phones, schedule meetings, process intake with DocuSign, and maintain confidential client records to keep the office flowing smoothly.

Ideal candidates have strong communication and organizational skills, basic computer, scheduling, and data-entry abilities, and experience with DocuSign or electronic records.

Qualifications

• High school diploma required.
• Associate degree in Business Administration or related field preferred.
• Administrative or office experience preferred.
• Strong communication and organizational skills.
• Computer, scheduling, and data-entry skills.
• Ability to maintain confidential client records.
• Knowledge of mental health field preferred.
• Experience with DocuSign or electronic records is a plus.

Responsibilities

• Greeting guests and visitors, ensuring they are comfortable and connected with the right office staff.
• Answering the phone, taking messages, and callbacks.
• Organizing and scheduling meetings (QMHP bi-weekly, leadership meetings, etc).
• New client intake: DocuSign to guardians or scheduling intake appointments and assessments with clinicians.
• Updating client folders and maintaining client charts.
• Verifying QMHP hours and preparing monthly calendars.
• Sending out monthly calendars to QMHPs; weekly office updates; manage office supplies.

Skills

Communication skills

Organizational skills

Computer skills

Scheduling

Data-entry skills

Education

High School Diploma

Associate Degree in Business Administration

Job description

AOC Outreach Services is seeking an Administrative Assistant to manage day-to-day office communications and support program operations in Texas. You will greet guests, handle phones, schedule meetings, process intake with DocuSign, and maintain confidential client records to keep the office flowing smoothly.

Ideal candidates have strong communication and organizational skills, basic computer, scheduling, and data-entry abilities, and experience with DocuSign or electronic records.