Administrative Assistant

mutualmortgage; San Diego (CA); Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

Vacation accrual

Paid sick time

9 Holidays + Floating Holiday

Medical plans

Dental coverage

Vision coverage

401K with employer match

Life insurance

FSA

Pet insurance

Job summary

Mutual of Omaha Mortgage is seeking an Administrative Assistant to support staff with day-to-day office tasks in a hybrid work environment in San Diego, CA. The role involves handling FedEx labels, mail, scheduling, inventory, and coordinating with departments to ensure smooth operations.

The ideal candidate will have a High School diploma, prior administrative experience, and strong interpersonal and computer skills, with a proactive, self-motivated approach and attention to detail.

Qualifications

• High School Diploma required; college preferred.
• Previous administrative experience preferred.
• Excellent interpersonal and communication skills; highly organized and proactive.
• Proficient with MS Office and general computer skills.

Responsibilities

• FedEx labels for e-mail and in office requests throughout the day.
• Assist various departments with in-office tasks to support operations during a remote work environment
• Greet borrowers and facilitate connection with their intended party
• Keep the kitchen and office stocked and clean at all times
• Order/stock various supplies
• Maintain Office and Kitchen supplies
• Maintain inventory of Marketing Swag and alert parties when running low
• Stamp and send out all outgoing mail for Executives, Sales, and Operations
• Retrieve mail and sort for the company and distribute accordingly
• Schedule meetings in conference rooms and prepare materials
• Perform other administrative tasks as needed

Skills

Interpersonal skills

Communication

Self-motivation

Proactive

Time management

Education

High School Diploma

College preferred

Tools

MS Office

Job description

Mutual of Omaha is a Fortune 300 Company. Mutual of Omaha Mortgage is inspired by hometown values and a commitment to being responsible and caring for each other. We exist for the benefit of our customers and employees.

Mutual of Omaha Mortgage is a full service lending company offering both Forward and Reverse Mortgage products including a complete line of residential mortgage, refinancing, specialty, and HECM loans. We employ a knowledgeable staff of experienced Loan Officers with an operations team that is second to none. If you are interested in joining a team that promotes from within and works together toward a common goal of helping customers with their mortgage needs.

Job purpose:

The Administrative Assistant at Mutual of Omaha Mortgage helps support our staff by performing administrative tasks.

Duties and responsibilities:

• FedEx labels for e-mail and in office requests throughout the entire day
• Assist various departments with in office tasks to maintain operations during a remote work environment
• Greet borrowers and facilitate connection with their intended party
• Keep the kitchen and office stocked and clean at all times
• Order/stock various supplies
• Maintain Office and Kitchen supplies
• Keep inventory of Marketing Swag and alert correct parties within office when swag is running low
• Stamp and send out all outgoing mail for Executives, Sales, and Operations
• Retrieve mail and sort for the company- i.e., ensure bills are sent to Accounting, borrowers' documents are delivered to the correct Loan Officer, intended recipients receive their mail
• Run Conference Room calendar- schedule meetings in the small and large conference rooms, stock with waters prior to each meeting, stock with snacks upon request, print out any Presentation Materials needed
• Perform other administrative tasks as needed

Qualifications:

• High School Diploma Required, College preferred
• Previous administrative experience preferred
• Exceptional Interpersonal and Communication skills
• Highly Self-Motivated and proactive
• Strong business acumen
• Excellent computer skills and working knowledge of MS Office products

The hourly rate for this position is $18-20 per hour.

Mutual of Omaha Mortgage is an Equal Opportunity Employer, and we encourage diverse, talented, qualified applicants to apply.

• Vacation - Vacation hours accrue on a per pay period basis. Balance maximums are based on years of service.
• Paid Sick Time - 40 hours of paid sick time after 90 days of employment. State sick time requirements will be added as needed.
• 9Paid Holidays + 1 Cultural Celebration Day (Floating Holiday)
• Multiple PPO Medical Plans, as well as HDHP eligible plan.
• Dental Coverage
• Vision Coverage
• Company Paid Life Insurance
• 401K with a generous employer match
• Additional Benefits including - Optional Life, FSA, Pet Insurance etc.
• Free Legal Services
• Employee Loan Program