Administrative Assistant & Office Operations Specialist

Bass Cat; Mountain Home (AR); On-site; USD 36,000 - 54,000; Full time

Job summary

Bass Cat is seeking an Administrative Assistant to provide comprehensive office support, manage communications, and assist multiple departments. The role emphasizes handling confidential information, coordinating meetings, and preparing reports.

Strong MS Office skills and excellent organization are essential for timely, high-quality output. The position involves direct interaction with managers, clients, and visitors, requiring clear written and verbal communication, meticulous documentation,

Qualifications

• Knowledge of office management systems and procedures.
• Working knowledge of office equipment like printers and fax machines.
• Proficiency in MS Office (Excel and PowerPoint).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Responsibilities

• Answer and direct phone calls
• Greet and assist visitors to the office
• Act as the point of contact for internal and external clients
• Liaise with other office personnel to handle requests and queries from senior managers
• Provide information by answering questions and requests
• Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department.
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Research and creates presentations
• Plan meetings and take detailed minutes
• Take dictation
• Book travel arrangements
• Bookkeeping support which may include matching documents, reconciling subledgers to supporting documents, reconciling expense reports, and other accounting related duties.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Receive, sort, and distribute the mail
• Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include planning and coordinating employee events/activities, disseminating information, coordinating direct mailings, creating brochures, etc.
• Handle multiple projects
• Responsible for all other tasks/duties as assigned or necessary to successfully meet the goals and mission of the organization.

Skills

Time management

Attention to detail

Written and verbal communication

Multitasking

Team coordination

Education

High School diploma

Administrative Assistant certification (optional)

Tools

MS Office (Excel, PowerPoint)

Printers & fax machines

Job description

Bass Cat is seeking an Administrative Assistant to provide comprehensive office support, manage communications, and assist multiple departments. The role emphasizes handling confidential information, coordinating meetings, and preparing reports.

Strong MS Office skills and excellent organization are essential for timely, high-quality output. The position involves direct interaction with managers, clients, and visitors, requiring clear written and verbal communication, meticulous documentation,