Administrative Assistant - Office & Data Coordination

Webb County (TX); Laredo (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Webb County is seeking a clerical support professional to provide general office administrative support to the assigned department. The exact responsibilities may vary by department.

Under supervision, you will perform routine duties such as answering phones, greeting the public, scheduling meetings, data entry, and handling messages. A High School Diploma or GED and at least one year of clerical or related experience are required.

Qualifications

• High School Graduation or GED equivalent.
• One year of clerical support, customer service, or related experience, or an equivalent combination of education, training, and experience.

Responsibilities

• Provides general office administrative support as directed.
• Performs routine office duties such as answering phones, disseminating messages, maintaining calendars, greeting the public, scheduling and coordinating meetings, and data entry.
• Assists with specialized projects to support administrative processes of the department and coordinates activities with other departments as needed.
• Answers department telephones, provides assistance and requested documents; refers callers to staff and takes messages.
• Responds to customers by providing routine information, answering questions, and referring customers to appropriate resources.
• Edits, formats, and drafts documents (correspondence, department policy manual, department budget).
• Creates and maintains specialized reports, records and files required by the department.
• Maintains a variety of reports and logs; ensures records accuracy.
• Maintains personnel files and processes payroll.
• Maintains supply inventory and makes purchases as needed.
• Prepares inter-office correspondence and memoranda; sorts and distributes mail.

Skills

Clerical experience

Customer service

Data entry

Telephone answering

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Webb County is seeking a clerical support professional to provide general office administrative support to the assigned department. The exact responsibilities may vary by department.

Under supervision, you will perform routine duties such as answering phones, greeting the public, scheduling meetings, data entry, and handling messages. A High School Diploma or GED and at least one year of clerical or related experience are required.