Administrative Operations Coordinator

Webb County, TX; Laredo (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Webb County coordinates daily administrative operations within the assigned department, performing clerical tasks and supporting procurement and invoicing processes. Responsibilities include maintaining invoices, reconciling vendor statements, coordinating meetings, organizing filing systems, and assisting with travel arrangements and events.

A high school diploma or GED and at least one year of clerical or customer service experience are required; overtime, evenings, and local travel may be

Qualifications

• High School Graduation or GED equivalent.
• One year of clerical, customer service, or related experience, or an equivalent combination of education, training, and experience.

Responsibilities

• Maintain an accurate inventory and organized record of invoices from vendors and ensure invoices are properly documented and tracked.
• Review and reconcile vendor statements against accounts payable records and invoices to ensure accuracy, identify discrepancies, and resolve outstanding balances in a timely manner.
• Communicates with vendors to address inquiries and ensure timely resolution of outstanding issues.
• Coordinates and schedules meetings, appointments, and departmental activities.
• Organizes and maintains physical and electronic filing systems to ensure documents are current and easily retrievable.
• Processes departmental requisitions and payment requests in accordance with established procedures.
• Provides assistance with travel arrangements and coordinates logistics for conferences and events, including venue bookings.
• Posts receipts of goods ordered for departmental use to maintain accurate inventory and procurement records.
• Oversees inventory management of office equipment and supplies, ensuring adequate stock levels are maintained.
• Performs additional administrative and operational duties as assigned.

Education

High School Graduation or GED equivalent

Job description

Webb County coordinates daily administrative operations within the assigned department, performing clerical tasks and supporting procurement and invoicing processes. Responsibilities include maintaining invoices, reconciling vendor statements, coordinating meetings, organizing filing systems, and assisting with travel arrangements and events.

A high school diploma or GED and at least one year of clerical or customer service experience are required; overtime, evenings, and local travel may be