Administrative Assistant: Office Coordination & Support

ADP, Inc.; Dixon (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

ADP, Inc. is seeking an Administrative Assistant based in Dixon, IL. This full-time role supports the department by performing clerical and administrative tasks to facilitate efficient operations.

The ideal candidate has 3–5 years of administrative experience, excellent communication, interpersonal, and organizational skills, and proficiency with Microsoft Office Suite. The position requires the ability to work independently in a structured environment.

Qualifications

• Three to five years of experience in an administrative role.
• Proficient in Microsoft Office Suite or related software.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Maintains office supplies and coordinates maintenance of office equipment.

Skills

Communication

Interpersonal skills

Organizational skills

Independent work

Education

Administrative experience

Tools

Microsoft Office Suite

Job description

ADP, Inc. is seeking an Administrative Assistant based in Dixon, IL. This full-time role supports the department by performing clerical and administrative tasks to facilitate efficient operations.

The ideal candidate has 3–5 years of administrative experience, excellent communication, interpersonal, and organizational skills, and proficiency with Microsoft Office Suite. The position requires the ability to work independently in a structured environment.