Administrative Assistant of Academics

ReNEW Schools; Mesa (AZ); Hybrid; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401k

Job summary

American Leadership Academy is accepting applications for an Administrative Assistant of Academics for the 2026-2027 school year at the Signal Butte Elementary campus. The role supports the academic department, manages schedules and documentation, and maintains confidential student records.

The ideal candidate has excellent organizational skills, strong communication, and a passion for working with students, families, and staff.

Qualifications

• High school diploma or equivalent required.
• Valid AZ IVP Fingerprint Clearance Card required.
• Associate’s degree or higher preferred for larger admin duties.

Responsibilities

• Provide administrative support to the academic staff and school leadership, including scheduling meetings, managing correspondence, and handling phone calls.
• Prepare and maintain academic documentation, including reports, schedules, and meeting minutes.
• Maintain accurate and confidential academic records, including student transcripts, grades, and attendance.
• Process and file academic documents, such as report cards and standardized test results.
• Coordinate class schedules, teacher assignments, and meeting arrangements.
• Assist with organizing academic events, such as parent‑teacher conferences and academic fairs.
• Serve as a point of contact for students, parents, and staff on academic inquiries.
• Facilitate communication between teachers, students, and parents on progress updates.

Skills

Planning

Time management

Customer service

Communication

Multitasking

Confidentiality

Education

High School Diploma or equivalent

AZ IVP Fingerprint Clearance Card

Tools

LMS

Job description

Charter One works with schools across the country to provide all-inclusive education management services. At Charter One we pride ourselves on our thorough knowledge of charter school operations, academics, finance, human resources, information technology, marketing, and more. We handle the day-to-day work so that client school boards can focus on governance and policy issues to be sure that the vision and mission of the school are being carried out properly.

American Leadership Academy is now accepting applications for an Administrative Assistant of Academics for the 2026-2027 academic school year for our Signal Butte Elementary campus. Candidates must possess, or be willing to obtain, a valid Arizona IVP fingerprint clearance card.

The Administrative Assistant of Academics provides crucial support to the academic department, ensuring smooth operation of day-to-day academic activities. This role involves managing administrative tasks, coordinating schedules, and facilitating communication among students, parents, teachers, and school administrators.

The Administrative Assistant plays a key role in maintaining academic records, organizing events, and supporting the academic staff to enhance the overall educational experience for students.

Responsibilities include but are not limited to:

• Provide administrative support to the academic staff and school leadership, including scheduling meetings, managing correspondence, and handling phone calls.
• Prepare and maintain academic documentation, including reports, schedules, and meeting minutes.
• Maintain accurate and confidential academic records, including student transcripts. Grades, and attendance records.
• Process and file academic documents, such as report cards, standardized test results, and student information updates.
• Coordinate and manage academic schedules, including class schedules, teacher assignments, and meeting arrangements.
• Assist with organizing and scheduling academic events, such as parent-teacher conferences, academic fairs, and special programs.
• Serve as a point of contact for students, parents, and staff regarding academic inquiries and concerns.
• Facilitate communication between teachers, students, and parents to address academic issues and provide updates on student progress.
• Assist teachers with administrative tasks, including preparing instructional materials, processing grade reports, and managing classroom supplies.
• Provide support for academic staff in coordinating professional development opportunities and workshops and entering information in the Learning Management System (LMS).
• Provide general support to visitors.
• Assist with the preparation of documentation for audits and evaluations.
• Other duties as assigned.

Required Skills:

• A passion for education and working with students, staff, and families
• Excellent planning, time management, and organizational skills
• Exemplary customer service skills and a collaborative working style
• Strong communication skills, both oral and written
• Ability to manage multiple priorities
• High standards, attention to detail, confidentiality, and accuracy

Required Qualifications:

• High School Diploma or equivalent
• Valid AZ IVP Fingerprint Clearance Card

Preferred Qualifications:

• Associate’s degree or higher in administration, business, or a related field
• Familiarity with academic record-keeping and school administrative processes

FLSA Status

- Hourly Non-Exempt

American Leadership Academy offers a competitive salary that is individually determined based on education and experience. We offer health benefits, paid time off, and 401k investment options including employer contributions. Eligible employees may earn additional pay based on performance.

If you have any questions about the position, please send an email to [e-mail]