Administrative Assistant-Occupational Therapy (.5 FTE)

The College of St. Scholastica; Duluth (MN); On-site; USD 42,000 - 62,000; Full time

Job summary

The College of St. Scholastica in Minnesota seeks an administrative and operations professional to support the School of Health Professions, including the MS Physician Assistant Medicine and Doctor of Occupational Therapy programs.

The role facilitates cross-department coordination among students, faculty, administrators, and external partners to ensure smooth program operation. Responsibilities include developing and managing administrative processes, supporting accreditation activities, and

Qualifications

• Three years of job-related experience.
• Demonstrated ability to work within a team.
• Strong written and oral communication skills.
• Cultural competence in effectively working with a diverse population.
• Understanding of and willingness to embrace the Benedictine values.
• Ability to simultaneously manage and coordinate a large number of varying tasks.
• Proficient in data management and computer skills
• Basic office skills required: keyboarding, filing, and answering telephones.

Responsibilities

• Provide comprehensive administrative and operational support to the School of Health Professions, including the Department of Medical Science and the Master of Science in Physician Assistant Medicine program, and the Department of Occupational Therapy and the Doctor of Occupational Therapy program.
• Coordinate information and activities among students, faculty, department leadership, administrators, internal College departments, clinical partners, accrediting bodies, and other external agencies.
• Develop, manage, maintain, and support administrative, operational, regulatory, assessment, and programmatic processes within the School of Health Professions.

Skills

Teamwork

Communication

Data management

Multitasking

Diversity awareness

Benedictine values understanding

Education

Bachelor’s Degree (preferred)

Job description

Job Description

To provide comprehensive administrative and operational support to the School of Health Professions (SHP), with primary responsibility for the Department of Medical Science, including the Master of Science in Physician Assistant Medicine program, and the Department of Occupational Therapy, including the Doctor of Occupational Therapy program. This is a cross-departmental position designed to enhance administrative capacity, improve coordination and communication, and support the effective operation and continued development of both programs. The position coordinates information and activities among students, faculty, department leadership, administrators, internal College departments, clinical partners, accrediting bodies, and other external agencies. The position is responsible for developing, managing, maintaining, and supporting administrative, operational, regulatory, assessment, and programmatic processes within the School of Health Professions.

Required Qualifications

• Three years of job-related experience.
• Demonstrated ability to work within a team.
• Strong written and oral communication skills.
• Cultural competence in effectively working with a diverse population.
• Understanding of and willingness to embrace the Benedictine values.
• Ability to simultaneously manage and coordinate a large number of varying tasks.
• Proficient in data management and computer skills
• Basic office skills required: keyboarding, filing, and answering telephones.

Preferred Qualifications

• Bachelor’s Degree
• Experience in project support
• Experience in grant support
• At least five years of successful office or administrative support experience
• Proficiency with electronic record keeping and office organizational tools (software)