Administrative Assistant — NYC Union Office & Events

Seiu 49; New York (NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Remote work policy

Full benefits (medical, dental, vision

Retirement plan (401K)

Job summary

32BJ SEIU in New York City seeks an Administrative Assistant to support 70 field representatives and multiple divisions, ensuring efficient operations, event logistics, and data management. The role requires five years of administrative experience, strong organization and communication skills, and proficiency with Microsoft Office.

Occasional evenings and weekends are expected, with collaboration across HR, IT, Facilities, and Dues.

Qualifications

• Five years of administrative support experience.
• Strong organizational and communication skills, with the ability to manage multiple priorities and confidentiality.
• Proficiency in Microsoft Office Suite and ability to learn internal systems.
• Ability to work independently and as part of a team.
• Flexible hours, including evenings and weekends; notary license preferred.

Responsibilities

• Coordinate logistics for district meetings, member events, rallies, trainings, and conferences.
• Prepare meeting materials, signage, name badges, and communications.
• Administer Teams meetings and webinars, including scheduling and support.
• Support onboarding, transfers, and cross-department coordination.
• Maintain databases, reporting tools, and member activity records.
• Provide reception coverage and assist grievance/contract processes.

Skills

Administrative support

Organization

Customer service

Communication

Multitasking

Tools

Microsoft Office

Database systems

Job description

32BJ SEIU in New York City seeks an Administrative Assistant to support 70 field representatives and multiple divisions, ensuring efficient operations, event logistics, and data management. The role requires five years of administrative experience, strong organization and communication skills, and proficiency with Microsoft Office.

Occasional evenings and weekends are expected, with collaboration across HR, IT, Facilities, and Dues.