Administrative Assistant - Nursing

John Brown University; Siloam Springs (AR); On-site; USD 35,000 - 50,000; Full time

Job summary

John Brown University is seeking a full-time Administrative Assistant for its Nursing Department. The role includes providing essential support to the Department Chair, overseeing student staff, and ensuring smooth administrative operations. Candidates should possess strong communication skills and a commitment to the university's mission and values.

Qualifications

• Strong ability to create goodwill with students and staff.
• Five or more years of office experience preferred.
• Commitment to the Articles of Faith and active Christian faith.

Responsibilities

• Provides office administration and support to nursing departments.
• Prepares documents and updates official reports.
• Supervises student work-study staff.

Skills

Communication

Interpersonal skills

Flexibility

Detail oriented

Education

High School Diploma

Some college or Associate's degree

Tools

Microsoft Word

Microsoft Excel

Job description

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Full-time Position - Posted 6/4/25

Position Summary

This position is responsible for, but not limited to, providing office administration and operating support to the Department Chair of Nursing and the nursing program. This position also assists the Department Chair of Kinesiology on a limited basis. It is a full-time position.

Role Qualifications

• Strong ability to create good will with students, staff, faculty, and administration; servant leader.
• Flexibility and effectiveness as a team member; professionalism in work and conduct.
• Ability to take initiative and make responsible, independent decisions when necessary.
• Ability to set proper priorities and work on multiple tasks; detail oriented.
• Commitment to the Articles of Faith, Mission, and Objectives of the University; and is a role model for students by demonstrating an active Christian faith in personal example and in work related responsibilities.
  
  

Position Responsibilities

• Represents program in contact with on- and off-campus individuals; including students, administration, prospective students, alumni, clinical contacts, and others.
• Sets objectives and accomplishes them without need for frequent follow-up.
• Prepares documents, hospital MOA's, Attestation letters, student forms and immunization requirements.
• Performs routine tasks (copying, messages, phones, schedules).
• Prepares and updates official reports and spreadsheets (annual reports, mtg minutes, budget, student tracking).
• Handles requisition of materials and purchasing of supplies, processing monthly payment requests, PO's, and reconciles monthly purchase card statements.
• Provides research, scheduling and support to Dept Chair for travel and conferences.
• Provides program support for the website.
• Supervises student work-study staff.
• Provides support for prospective student visits, Early Commit, Eagle Base Camp registration, and department events.
• Maintains department files, including meeting minutes, budgets, contact file, calendars, student records, etc.
• Provides orientation for new faculty and staff, including entering adjunct & faculty overload proposals into curriculum management system.
• Maintains all databases for students and nursing department.
• Other duties as assigned by Nursing Department Chair and Kinesiology Department Chair.
  
  

Essential Skills And Experience

• Working knowledge of office productivity software (Microsoft Word and Excel) and computer hardware.
• Professional document preparation, writing and proofreading, filing, and supervision of student staff.
• Excellent communication and interpersonal skills.
  
  

Preferred Skills And Experience

• Five or more years office experience preferred with significant interpersonal interaction.
  
  

Education

High School Diploma Required. Some college or Associate's degree or above preferred.

Physical demands and work environment

• Physical demands: While performing the duties of this job, the employee is occasionally required to walk; stand; sit; use hands; reach with hands and arms; balance; stoop; talk and hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: The noise level in the work environment is usually minimal.
  
  

The employee is expected to adhere to all University policies.

Diversity

JBU desires to increase the diversity of its faculty, staff, and students to honor how all humans are created in the image of God, to reflect better the diversity of the Kingdom of God, to further our Christian commitment to justice, and to increase the quality of our educational experience. JBU is pursuing the goal of teaching and working in a multicultural environment and strongly encourages applications from ethnic minorities and women. For more information, visit our diversity webpage.

About JBU

Information describing the university is available online.

Apply

To apply, please upload the following documents to the "Upload Your Documents" page:

• Cover Letter
• Your resume
• Staff Application (completed and signed)
  
  

Only complete materials will be reviewed. Applicants selected for an interview will be contacted by the university.

Contact information

Office of Human Resources

John Brown University

2000 West University Street

Siloam Springs, AR 72761

Phone: [phone]

e-mail: [e-mail]

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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