Administrative Assistant - Nursing

agespan; Lawrence (MA); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Flexible schedule

Hybrid work opportunities

Healthcare (medical, dental)

403b Retirement Plan with agency match

20 Vacation Days

12 Sick Days

12 Paid Holidays

Mileage reimbursement

Free parking

Employee Referral Bonuses

Employee Assistance Program

Tuition Remission Program

Agency subsidized gym membership (on‑s

Commitment to promoting within

Job summary

AgeSpan is seeking an Administrative Assistant: Nursing to provide critical administrative support to the Nursing department in accordance with AGE and MassHealth regulations and AgeSpan policies.

You will enter data, manage documents, and coordinate communications while collaborating with management. This role offers a flexible schedule with hybrid work opportunities in Lawrence, MA and requires attention to detail and strong organizational and interpersonal skills.

Qualifications

• Proficiency in Microsoft Office, Outlook, Word, and Excel.
• Excellent organizational skills and ability to multi-task in a fast-paced team.
• Strong communication and interpersonal skills; able to work independently or with others.

Responsibilities

• Enter data and documentation in program databases and spreadsheets, including activities and referrals, orders and deliveries, journal notes, and screenings.
• Create, edit, print, fax, email, save and upload documents per protocol.
• Monitor and distribute outside correspondence including care plans, hospital screens and related communications.
• File consumer records/charts/documentation as needed.
• Follow AGE and MassHealth regulations and collaborate on changes in program regulations and processes.
• Prepare packets and mailing and assist with special projects as needed.
• Attend Team, Home Care, All Staff and other appropriate meetings.
• Process and mail program required forms and notifications per regulations.
• Other related duties as required.

Skills

Microsoft Office

Organizational skills

Multi-tasking

Communication

Team collaboration

Education

High School diploma

3 years experience in office/health care

Job description

About Us

Since 1974 our agency has strived towards supporting an individual's desire to make their own decisions, secure their independence and remain living independently in the community. We are proud of our employees who make this possible every day. Our agency is a thought-leader, a nationally known generator of new ideas, because it welcomes creativity, your ideas. It is an outstanding place to work stimulating, friendly, collaborative. We offer competitive salaries, generous vacation time, and an excellent work/life balance. We value diversity and encourage career growth. If you have a passion for improving the lives of the elderly community and enjoy working in a diverse team driven by its mission, you've found the right place!

Work environment

At AgeSpan, you'll find a work environment that combines:

• A refreshing culture that is supportive, collaborative, and encouraging of diverse perspectives and backgrounds.
• A focus on innovation with a team recognized for developing and implementing innovative programs and novel solutions.
• Encouragement of your development through opportunities to get involved, use your voice, and gain new knowledge and skills.
• A satisfying balance between your work and personal life, including a flexible workplace, generous paid time off, and wellness programs.

Benefits

• Flexible schedule and hybrid work opportunities
• Competitive salaries
• Healthcare (medical, dental)
• 403b Retirement Plan with agency match
• 20 Vacation Days, 12 Sick Days, and 12 Paid Holidays
• Social Work Licensing Program
• License Renewal Paid by agency for RN's and Social Workers
• Mileage reimbursement
• Free parking
• Employee Referral Bonuses
• Employee Assistance Program
• Tuition Remission Program
• Agency subsidized gym membership (on-site in Lawrence)
• Commitment to promoting within

Position Responsibilities

The Administrative Assistant: Nursing provides critical administrative support to the Nursing department in accordance with the Executive Office of Aging & Independence (AGE) and MassHealth regulations, and AgeSpan, Inc. policies, procedures and contractual obligations.

Administrative Assistant Duties

• Enter data and documentation in program database and or spreadsheet including but not limited to activities and referrals, orders and deliveries, journal notes, and screenings.
• Create, edit, print, fax, email, save and upload documents per protocol.
• Monitor and distribute outside correspondence including but not limited to PC & HHA care plans, hospital screens, community requests and related communications.
• File consumer records/charts/documentation as needed.
• Understand and follow AGE and MassHealth program regulations and collaborate with Management on changes in program regulations and processes.
• Prepare packets and mailing and assist with special projects as needed.
• Attend Team, Home Care, All Staff and other appropriate meetings.
• Process and mail program required forms and notifications per regulations.
• Other related duties as required.

Requirements

• Proficiency in Microsoft Office, Outlook, Word, and Excel
• Excellent organizational skills, ability to multi-task and work in a fast-paced team environment
• Attention to detail
• Possesses good communication and interpersonal skills
• Ability to work independently as well as collaboratively with others

Qualifications

High School graduate. Minimum of 3 years' experience in office and/or health care setting. Knowledge of medical terminology a plus.

Hours

37.5 per week

Pay Range

At AgeSpan, we carefully consider a wide range of factors when determining rate of pay. Actual rate of pay depends on factors including but not limited to internal equity, experience, and qualifications. The pay range for this position is $23.00 - $25.00/hour.

Commitment to Diversity and Inclusion

AgeSpan is strongly committed to fostering a professional environment that recognizes, respects, and encourages the unique contributions of a broad spectrum of qualified employees. It is important that our employees reflect the diverse communities we serve. We maintain a work atmosphere that allows people of varied backgrounds to grow professionally and contribute to our mission by promoting diversity, equity, inclusion, and work-life balance.