Administrative Assistant NNMC

CHESS; Espanola (NM); On-site; USD 21,000 - 30,000; Full time

Job summary

CHESS in Espanola, NM seeks an Administrative Assistant to support the Department of Engineering and Technology, handling clerical tasks, scheduling, and communication with students, faculty, and staff.

The role requires a high school diploma, 3+ years of clerical experience, proficiency with MS Windows and MS Office, and strong organization and customer service skills. Regular, 40-hour work week with non-exempt status.

Qualifications

• High school diploma or GED required; 3+ years clerical/secretarial experience.
• Associate degree preferred; prior Administrative Assistant experience helpful.
• Proficiency with MS Windows and MS Office; strong written communication.

Responsibilities

• Provide administrative support for all programs within the Department of Engineering and Technology; assist the department chair, faculty, and staff.
• Answer phones, greet visitors, route inquiries, and relay messages to appropriate personnel.
• Perform general office duties: compose letters, proofread, type, duplicate, and file documents.
• Maintain minutes and files for department meetings and other committees.
• Assist with inventory, purchasing, and budget tracking; process purchase requests and forms.

Skills

Administrative experience

Customer service

MS Windows

MS Office (Word, Excel, PowerPoint)

Written communication

Education

High School Diploma or GED

Associate degree (preferred)

Tools

MS Office Suite

Adobe Acrobat

Job description

Compensation:

$18.62/hour

CompensationType:

Non-Exempt

Employment Type:

Regular

Scheduled Weekly Hours:

40

Grade:

NE05

Department:

Administrative Operations

Position Summary

The Administrative Assistant assists the department chair, faculty, staff, and students in the Department of Engineering and Technology with clerical and administrative duties in order to effectively deliver the academic programs to students.

Duties & Responsibilities

• P
• rovide administrative support for all programs within the Department of Engineering and Technology; assist the department chair, faculty, and staff in the department;
• Provide initial contact between the department and customers (students, faculty, staff and general public) by answering phones, answering questions, taking messages, greeting visitors, and distributing general information regarding programs and courses;direct visitorsto the appropriate personnel; relay messages to appropriate personnel;
• Perform general office duties, i.e., compose letters, proof, type, duplicate and distribute correspondence, and answer routine questions;
• Operate office machines as needed in performance of duties, including personal computer, printer, copier, fax machine, binding machine, etc.;
• Maintain minutes and files for department meetings, and other meetings such as curriculum meetings, external advisory committee meetings etc.;
• Assist with inventory of department supplies and equipment, prepare purchase requests, and prepare forms necessary for departmental administrative support;
• Assist in monitoring and reconciling departmental budgets, including grant budgets, through the use of ordering system, tracking purchase requisitions, purchase orders, shipping documents, invoices, bookstore purchases, and other financial documents;
• Manage calendars, and make meeting arrangements, travel, and reimbursement requests;
• Assist faculty with textbook adoptions, and request, order, and follow-up on Instructors Desk Copies from Publishers;
• Assist students with registration activities using Banner;
• Ensure classroom cleanliness, and prepare work orders for facilities and IT department for classroom/office furniture, equipment etc.;
• Complete assignments requiring the collection and organization of data, set up and maintain student files, graduation records, etc.;
• Coordinate events at the department and college level;
• Learn new computer applications as required;
• Maintain regular attendance;
• Perform other related duties as appropriate or required

MINIMUM JOB REQUIREMENTS

High School Diploma or GED. Three (3) years general clerical secretarial experience.

PREFERRED QUALIFICATIONS

• Associate degree

• Experience as an Administrative Assistant

• undefined

KNOWLEDGE, SKILLS, and ABILITIES

• Knowledge and proficiency in MS Windows and MS Office including Word, Excel, PowerPoint, and Adobe Acrobat;

• Ability to provide exceptional customer service;

• Knowledge of supplies, equipment, and/or services ordering;

• Organizing and coordinating skills;

• Ability to create, compose, and edit written materials;

• Ability to perform simple accounting procedures;

• Skill in the use of operating office equipment;

• Ability to understand and follow specific instructions and procedures;

• Ability to communicate effectively, both orally and in writing;

• Records maintenance skills;

• Ability to maintain confidentiality of records and information;

• undefined

CONDITIONS OF EMPLOYMENT

This position is represented by a labor union and is subject to the terms and conditions of the Classified Staff Collective Bargaining Agreement.

PHYSICAL DEMANDS

• Limited physical effort required;

• Occasional lifting up to 25 pounds;

• No or very limited exposure to physical risk.

Best consideration date: November 10, 2026

EEO STATEMENT: NNMC is an equal opportunity employer.