Administrative Assistant, NEXTGen Detroit

The Jewish Federation Of Metropolitan Detroit (jfmd); Michigan; On-site; USD 42,000 - 54,000; Full time

Job summary

The Jewish Federation Of Metropolitan Detroit (jfmd) is seeking an Administrative Assistant to support the NEXTGen Detroit team. In a fast-paced, collaborative environment, you will manage calendars, coordinate events, and handle confidential information with discretion.

Applicants should have a High School diploma (bachelor’s preferred), excellent communication, strong organization, and proficiency with MS Office. Some evening and weekend availability is required to assist with major events.

Qualifications

• High School diploma required; bachelor's preferred.
• Confidentiality a must and discretion in handling information.
• Professional, organized, and detail-oriented.
• Excellent communication, customer service, and teamwork.

Responsibilities

• Provide high-level administrative support to the NEXTGen Detroit team.
• Maintain the Director’s calendar, schedule meetings and appointments.
• Assist with all aspects of event planning, including RSVPs and materials.
• Coordinate with Outreach and Marketing; manage mailings and social postings.
• Support registration at major events; occasional evenings/weekends.

Skills

MS Office proficiency

Calendar management

Excellent communication skills

Multi-tasking in fast-paced env

Education

High School diploma

Bachelor's degree preferred

Tools

Asana

Mailchimp

Reach

Google Workspace

Job description

About the Jewish Federation of Detroit:

As the primary instrument of Jewish philanthropy and engagement in the Detroit area, we are a community-driven organization committed to taking care of the needs of the Jewish people and building a vibrant Jewish future, in metropolitan Detroit, in Israel and around the world.

About NEXTGen Detroit:

With the goal of engaging and retaining the next generation of Jewish Detroiters, Federation developed NEXTGen Detroit, an innovative platform for transforming the community into a vibrant home for young Jews of every background and affiliation. Since its launch in 2012, NEXTGen Detroit has emerged as a national leader of young adult engagement and is now a model for Federations across North America.

Who are we looking for?

Are you organized, energetic, and passionate about building community? NEXTGen Detroit is seeking an Administrative Assistant to support our dynamic team. In this role, you'll manage multiple tasks, handle confidential information, and contribute to planning unforgettable events. Strong communication skills, tech proficiency (MS Office), and attention to detail are key.

If you’re excited about making an impact in Detroit’s Jewish young adult community and thrive in a fast-paced, collaborative environment, we’d love to hear from you.

Primary Responsibilities

• Performing high-level, confidential and administrative support functions in the NEXTGen Detroit Department, assisting team members with various tasks
• Maintain the Director’s calendar, schedule meetings and appointments
• Responsible for assisting with all aspects of event planning, including scheduling meetings, booking rooms and refreshments, follow-up of RSVPs and preparing materials
• Using Microsoft Outlook, Word, and Excel for daily communications and tasks
• Use of Reach, Asana, Mailchimp, internal database and Google platforms as needed
• Work with staff to manage social media presence on platforms like Instagram, Facebook, TikTok, etc.
• Coordinating mailings with IT and Marketing Departments
• Addressing and appropriately responding to phone and email inquiries
• Assist with registration at major events throughout the year
• Role will include working 2 evenings a month, periodic weekend events

Required Skills & Abilities

• High School diploma, bachelor’s degree preferred.
• Confidentiality a must.
• Professional, well-organized and detail-oriented
• Strong work ethic and willingness to do what it takes to get the job done.
• Excellent communication, people skills and customer service.
• Adept at multi-tasking and working in a fast-paced, team-oriented environment.
• Prior experience assisting Executive level management a plus